Grade Water Systems Specialist

Position: Grade A Water Systems Specialist
Location: Milbank

JOB DESCRIPTION

Position Summary
The Water Specialist ensures all product contact water (city water and plant generated potable water) used in the facility meets regulatory FDA Grade 'A' Pasteurized Milk Ordinance (PMO) requirements and internal food safety and quality standards. This role oversees water treatment systems, monitors water quality, supports compliance with FDA/FSMA, and ensure all water used in manufacturing, sanitation, ingredient preparation and CIP systems is compliant with internal, customer, and regulatory expectations.

Essential Functions

Water Quality Monitoring & Control

• Conduct routine sampling/testing following PMO Chapter 7 and company requirements.
• Maintain and calibrate water analysis equipment (e.g. chlorine meters, turbidity meters...).
• Maintain accurate logs for raw, treated, and post-treatment water.
• Conduct trend analysis to identify areas with continuous improvement opportunity.

Water System Management

• Monitor and maintain water treatment, filtration, RO, UV and/or chemical dosing systems.
• Manage water inventory through planning and predicting production of potable water and purchase of city water.
• Ensure proper functioning of backflow prev enters, piping, storage tanks and distribution systems.
• Participate in maintenance planning and troubleshooting of water system components.
• Maintain sanitary design and hygienic standards for all water contact infrastructure, including:
• CIP rinse and final rinse water.
• Direct-contact water used in equipment, valves, and product pathways.
• Auxiliary systems (condensate of whey/evaporator water reuse, RO water, softened water).
• Ensure proper function and sanitation of water filtration, reverse osmosis/polishers, chemical treatment (chlorination, chlorine dioxide generation...), UV systems, and CIP integrated water routes.
• Partner with Maintenance to troubleshoot water heaters, boilers, supply lines, and backflow prev enters.

Compliance

• Ensure water quality meets PMO Chapter 7 requirements, FDA/FSMA Preventive Controls, and state dairy regulations.
• Maintain complete water system records for FDA/state inspections, IMS audits, and third-party audits.
• Support hazard analyses (HACCP/PC) with specific focus on water as an ingredient and indirect-contact risk factor.
• Lead water-related corrective action investigations and preventive action documentation.

Documentation, Reporting & Continuous Improvement

• Maintain water sampling schedules, test results, calibration records, and system maintenance documentation.
• Update and manage SOPs and SSOPs for dairy water systems, CIP water use, and water testing protocols.
• Provide monthly reports to Quality/Food Safety leadership summarizing trends, deviations, and system performance.
• Identify opportunities to optimize water usage, reduce chemical consumption, and improve microbial control.

Training & Cross-Functional Support

• Train CIP operators, production, and sanitation teams on proper water quality expectations and testing procedures.
• Support Engineering during new equipment installations or modifications to ensure water contact areas meet sanitary design.
• Serve as the dairy plant's subject matter expert during customer visits, SQF/BRC audits, and regulatory inspections.

Competencies

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Problem Solving/Analysis

Integrity

Dependable

Strong Communication Skills

Teamwork

Innovative

Computer Skills

Time Management/Initiative

Attentive to detail

Continuous Learning

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Supervisory Responsibility
This position has no supervisory responsibilities but will provide guidance and direction to plant staff.

Work Environment
This job operates in an office, lab and plant environment. While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles, moving mechanical parts and vibration. Exposed to extreme temperature variations. The noise level in the work environment and job sites can be loud.

Position Type/Expected Hours of Work
This is a full-time position, typically working Monday through Friday. This position may require some work on weekends and holidays.

Travel
Less than five percent travel expected for this position.

Required Education, Experience & Certifications

• Associate's or Bachelor's…