Account Payable​/Accounting Clerk

Position: Account Payable /Accounting Clerk
Location: Winner

Job Type

Full-time

Description

Position Summary:

An Accounts Payable (AP)/Accounting Clerk manages a company's outgoing cash flow, processing vendor invoices, verifying expense reports, and reconciling accounts to ensure timely, accurate payments. They maintain financial records, resolve discrepancies, and support the accounting department by inputting data and handling, filing, and managing vendor files

Key Responsibilities:

• Invoice Processing:
  Receive, review, approve, and verify vendor invoices for accuracy.
• Payment Execution:
  Process payments (checks, ACH, credit card) and maintain payment schedules to ensure on-time payments.
• Reconciliation:
  Reconcile vendor statements and resolve discrepancies, including purchase order or billing errors.
• Data Entry:
  Code and post transactions to the general ledger and accounting software.
• Communication:
  Coordinate with vendors to resolve disputes and with internal departments to approve expenses.
• Reporting & Compliance:
  Generate AP reports, assist with month-end closing, and maintain compliance with company financial policies.
• Journal Entry:
  Assist Senior Accountants with completion and uploads of journal entries.
• Account Reconciliation:
  Assist Senior Accountants with completion of monthly account reconciliations.

Requirements

Education/Experience:

• Education:
  
  High school diploma or GED required; associate or bachelor's degree in accounting or related field is often preferred.
• Experience:
  
  Previous experience in accounting, bookkeeping, or data entry.
• Technical
  
  Skills:
  
  Proficiency in accounting software (e.g., Quick Books, SAP) and Microsoft Excel.
• Soft Skills:
  
  Strong attention to detail, accuracy, organization, and communication skills.

Required Credentials (Licensure, Certification, or Registration):

None required.

Employment Variables:

Work is performed in an office environment. Work hours vary according to the workload and supervisory scheduling.

Initial Tuberculosis (TB) test and drug screening is required by Winner Regional Health. Rubella titer will also be drawn upon hire and immunization is required if no past exposure or indication of immunization.

Required to wear name tag provided by WRH and to dress in a professional manner.

Job Knowledge and Skills:

Ability to read, write, speak and understand the English language. Excellent oral and written communication skills, work with customers and co-workers in a professional manner. Computer and bookkeeping experience along with office machine/equipment knowledge.

Direct Supervisor:

CFO or Senior Accountant

PART II:
Code of Conduct

Honesty We will do the right thing at all times, even if it is difficult, maintaining strong, ethical practices. We protect the confidentiality of others, including patients, staff and the facility as a whole. We will take responsibility for our actions.

Expertise We will demonstrate superior judgment, training and skill, at all times, demonstrating professionalism while doing so. We will perform all aspects of our job to the best of our ability, utilizing all resources and tools available.

Approachability We will be non-judgmental, friendly, and open and willing to listen to everyone we come into contact with while performing our duties. We are humble and learn from others.

Respect We will be understanding and sensitive to others' feelings; caring and responding in a manner that sets them at ease, keeping the situation in perspective without minimizing others' feelings or reactions. We will listen to others with full attention in a sincere, civil fashion, being careful not to be judgmental of the speaker. We maintain composure when facing conflict and avoid jumping to conclusions and defaming another's name.

Teamwork We willingly work together with a common approach, trusting and supporting members of our organization, using our skills and resources, sharing information to achieve a common aim.

PART III: ESSENTIAL FUNCTIONS

Essential functions are critical or fundamental to the performance of the job. They are the major functions for which the person in the job is held accountable. Following are the essential functions of the job, along with the corresponding performance standards.

Function

Accounts Payable

• Processes check requests, codes expense to the correct department, and matches invoices to purchase orders.
• Updates and maintains vendor files.
• Checks invoices for correct amounts and reports any suspicious invoices to the appropriate department manager.
• Selects accounts payable invoices for payments based on due dates when generating weekly check runs.
• Maintains adequate documentation to respond to annual financial audit.
• Reports any issues to supervisor.

Research Skills

• Uses resources available (i.e. Internet, Newslines, web conferences) to learn about new or updated billing or accounts payable procedures.
• Participates in department meetings within the Finance and attends other informative meetings as instructed by the office manager.
• Retains information for daily and future use.

Organization and Communication Skills

• Demonstrates…