Procurement & Compliance Specialist

Overview

TO APPLY, PLEASE VISIT www.

Catch

TheCOMETsc.gov/working-for-us AND FOLLOW INSTRUCTIONS

If an offer is made, it is expected to be at $52,000/year to start.

DEFINITION:
Under general supervision from the Director of Regulatory Compliance & Civil Rights Officer, this position has the responsibility for the review and monitoring of procurement and related contract services in accordance with The COMET’s policies, procedures and applicable local, state and federal regulations. Also, this position assists in the coordination, review, compilation, and analysis of data for The COMET’s civil rights programs (DBE, EEO, ADA, Title VI) to ensure compliance with applicable laws, codes and policies;

and performs related duties as assigned. Excellent writing and computer skills including Microsoft Office Suite (Word, Excel, PowerPoint and Outlook) are essential to successful performance in this position. Duties include planning, scheduling, initiating, and monitoring of contract and program activities. Work requires independent and professional judgment.

DISTINGUISHING CHARACTERISTICS:
Under general supervision from the Director of Regulatory Compliance & Civil Rights Officer, to develop and monitor centralized procurement and contract administration compliance processes; and small business participation in the procurement/solicitation process. The incumbent may be called upon to provide support and assistance to address issues and concerns outside areas of assignment.

EXAMPLES OF

DUTIES AND RESPONSIBILITIES:

The duties listed below represent the various types of work that may be performed. The omission of specific statements of duties does not exclude them if the work is related or a logical assignment to this class.

• Demonstrates strong leadership and managerial competencies, including integrity, accountability, communication skills and commitment to teamwork and excellence in responsibilities.
• Create effective monitoring tools to ensure compliance of procurement and contract administration processes.
• Conduct reviews for all procurements prior to award of contracts for compliance requirements.
• Provides high-level technical/administrative guidance on work requirements and methods.
• Periodically review documents relevant to the procurement of all supplies, equipment and services for The COMET’s and ensures compliance in accordance with the Procurement and Contract Administration Policy, as well as applicable local, federal and state laws.
• Establishes bid standards and prepares procurement documents to publicly solicit bids and contracts for the purchase and/or lease of materials and services.
• Identifies suppliers that satisfy The COMET’s contracting and purchasing requirements. Maintains positive vendor relations.
• Recruits and monitors small business participation in the procurement/solicitation process by reviewing statements/scopes of work, setting goals and evaluating Good Faith Efforts requirements.
• Manages the preparation of solicitation documents and offers.
• Conducts (or Manages the process for) the evaluations of proposals, offers and bids in accordance with internal policy and external local, state and federal regulations while selecting the best supplier in accordance with solicitation requirements.
• Assures suppliers deliver materials and services in accordance with standards of price, time, quantity and quality agreed upon.
• Assures all invoices are audited for compliance with contract terms and supervises contract closeout.
• Responsible for ensuring records are maintained and procurements are documented from origination through completion.
• Maintains complete record of authority contracts for goods and services.
• Writes and reviews action items going before the Board of Directors on solicitations, contract awards and modifications.
• Makes recommendations on policies and procedures as needed to ensure the success and compliance of all procurement related activities.
• Coordinates routinely with other departments to assure effective and timely coordination and team work in procuring goods and services. Provides procurement research, guidance and direction by presenting available procurement options.
• Incor…