Event Coordinator, Business

The Event Coordinator is responsible for supporting the planning, execution, and evaluation of Chamber events and fundraising programs. This role works closely with internal teams, partners, and third-party vendors to ensure successful events that align with the Chamber’s programs, strategic objectives, and high standards of partner satisfaction.

Responsibilities include fundraising and sponsorship support, vendor coordination, event logistics, on-site execution, and post-event reporting.

• Coordinate and support Chamber events, including but not limited to the Chamber’s signature events as well as monthly and quarterly and programmatic events
• Provide support for event-related fundraising and sponsorship activities, including coordination and fulfillment.
• Promote teamwork and quality service through daily communication and coordination with other Chamber departments
• Assist in maintaining departmental goals and performance standards
• Deliver responsive and professional service to internal teams, partners, and external stakeholders.
• Collaborate with staff to plan partner programs, services, sponsor ships, and internal initiatives
• Participate in planning and operational meetings to ensure smooth execution of events and provide staff support as needed
• Assist with short- and long-term planning for the Events Department and the Chamber, including partner service initiatives, fundraising initiatives, and programming needs
• Work closely with the Marketing & Communications Department to ensure event-related marketing materials are current and aligned with Chamber branding
• Build and maintain strong relationships with internal stakeholders, partners, and third-party vendors
• Support all aspects of event planning, including RFPs, site selection, event design and styling, sponsorship coordination, content planning, vendor management, contracting, and marketing coordination
• Assist with preparing payment requests for third-party vendors and support partner invoicing processes, as needed.
• Communicate partners’ needs and event requirements to relevant departments to ensure a cohesive event experience
• Ensure event setups are completed according to plans, agreements, and instructions; provide on-site event support and coordination
• Assist with generating weekly and monthly fundraising and ROI reports for leadership, Board members, staff, and community stakeholders as needed
• Maintain departmental organization, records, policies, and procedures
• Assist with ensuring events comply with local, state, and federal regulations, as well as Chamber policies.
• Perform administrative duties for the Events Department and other duties as assigned
• Problem Solving: Identifies and resolves issues in a timely manner; gathers and analyzes information; develops alternative solutions; works well in team-based problem-solving environments
• Interpersonal
  
  Skills:
  
  Maintains professionalism and confidentiality; listens actively; remains calm under pressure; collaborates effectively with diverse groups
• Leadership & Initiative: Demonstrates confidence, motivation, and the ability to influence positive outcomes; supports team success in fast-paced environments
• Change Management: Adapts to shifting priorities; communicates changes effectively; supports others through transitions
• Judgment: Exercises sound decision-making; remains flexible and creative when managing last-minute event changes
• Organization & Time Management: Effectively multitasks, prioritizes responsibilities, and responds quickly to challenges
• Customer & Partner Service: Sets and maintains high standards for partner and client service
• Ethics & Integrity: Acts with professionalism, respect, and ethical conduct
• Self-Starter: Highly motivated, energetic, and able to work independently and as part of a team

• One to two (1–2) years of experience in event management or event coordination
• Bachelor’s degree in hospitality management, business, marketing, or a related field preferred; equivalent education and experience may be considered
• Strong written and verbal communication and presentation skills
• Working knowledge of event management systems, CRM platforms, and related software applications preferred
• Ability to work evenings and early mornings as required
• Self-directed, team-oriented professional with a positive outlook
• Strong communication, teamwork, and project management skills