Emergency Food Pantry Coordinator

Overview

About Harvest Hope Food Bank
Join Harvest Hope Food Bank, South Carolina's largest hunger-relief organization, serving 20 counties and distributing 30 million pounds of food annually. We value innovation, collaboration, and diversity, offering a rewarding experience for those dedicated to ending hunger. Join our team and partner with nearly 400 agencies to make a meaningful impact on food insecurity across the state.

The Emergency Food Pantry Coordinator is responsible for ensuring efficient and effective daily operations of the Emergency Food Pantry (EFP) area, coordinating with Operations and Fulfillment, supervising staff and volunteers, and providing food for those in need of assistance with dignity, compassion, and education.

The emergency food pantry provides free groceries to individuals and families who need help putting food on the table. We offer shelf-stable items and, when available, fresh foods such as produce, dairy, and bread. The pantry is open to anyone experiencing a temporary hardship, with no complicated requirements. Our goal is to ensure neighbors in our community have access to nutritious food during difficult times.

• Coordinates the efficient operation, supervision, and maintenance of the EFP daily service to ensure clients receive nutritionally balanced food and supplies and best practices for food pantry service are being followed.
• Train and supervise volunteers daily.
• Ensures the EFP is operating in accordance with all appropriate guidelines set by HHFB compliance policies and procedures for food safety and employee safety as well as the USDA, OSHA, DHEC, Feeding America and all other relevant agencies.
• Maintains the EFP area of the facility and coordinates cleaning, repairs and needs with the Warehouse Manager.
• Manages daily and monthly inventory, balances supply vs. demand, and monitors waste according to budget.
• Coordinates the EFP schedule with the Volunteer Coordinator to ensure daily supply of volunteers and projects needed to meet service demand.
• Provides for the client intake process, ensuring clients are treated with dignity and compassion.
• Provides community resource materials/information to clients.
• Monitors and assesses the EFP inventory to properly secure food through the appropriate departments as needed in a timely and consistent manner.
• Maintains all client records, USDA forms, records checks, and all monthly and yearly reports for food service and all other programs run by EFP; gathers, records, and safeguards confidential client information.
• Ensures that all service data sets are maintained including USDA income eligibility, service, temperature logs, inventory, damaged product, and monthly reporting.
• Coordinates appropriate volunteer recognition and fellowship activities to thank the volunteers.
• Provides monthly reports on client data analysis for grant reporting, advocacy and strategic planning purposes.
• Supports a culture of continuous improvement by identifying and communicating process and safety improvements.
• Other duties as assigned.

• Demonstrates a commitment to the HHFB mission and to fighting to end hunger in South Carolina.
• Displays a desire to work with culturally diverse populations using a compassionate, collaborative, and respectful approach.
• Supports a culture of continuous improvement by identifying and communicating process and safety improvements.
• Follows all safety policies and procedures, including reporting all unsafe acts and behaviors, safety hazards, incidents, or accidents immediately.
• Acknowledges that HHFB team members are considered emergency responders and may be called in to perform regular or emergent duties in instances of a federal, state or locally declared emergency.

• High School Diploma or equivalent required; bachelor's degree preferred.
• Two or more years of experience in social work, volunteer coordination, and/or a supervisory role.
• Proficiency in Microsoft Office Suite.
• Ability to engage and direct volunteers.
• Exceptional ability to interact with others in a diplomatic, courteous, and positive manner, maintaining a professional demeanor and respond with urgency when necessary.
• Must be able to capable of safely lifting to 30lbs on a regular basis
• Proficient in handling a pallet jack
• Experience in driving a stand-up forklift or willingness to obtain certification.
• Previous experience in a warehouse setting is preferred with a strong understanding of safety protocols and best operational practices.
• Ability to coordinate multiple projects or events and adhere to deadlines in a high-energy, fast-paced environment.
• Self-directed, proactive, and independent problem-solver.
• Ability to motivate and give instruction to large, diverse groups.
• Exceptional organization skills and attention to detail.

Harvest Hope Food Bank is an equal opportunity employer and embraces a philosophy that recognizes and values diversity. Our goal is to attract,…