Arts Hub Coordinator; Pee Dee​/Grand Strand

Overview

Job Purpose:

This newly created position plays a vital role in the growth of SCAC Arts Hub Regions across South Carolina. The successful candidate will coordinate the SC Arts Commission’s Pee Dee/Grand Strand Arts Hub Region and Low country Arts Hub Region offices, events, and scheduling. They will serve as the initial constituent service representative for the Pee Dee/Grand Strand and Low country Arts Hub Regions, implementing initiatives including grants, partnerships, peer networks and external resources.

Under the supervision of the Deputy Director, this position works with staff, grantees, and other constituents to carry out the mission and strategic plan of the SC Arts Commission in the assigned Arts Hub Regions.

Arts Hub Region Office and Event Management

• Collaborates with Deputy Director and other Arts Hub Coordinators to create and manage processes and procedures necessary to ensure the assigned Arts Hub Region offices run smoothly and securely.
• Ensures the assigned Arts Hub Region offices are staffed during designated office hours.
• Assists in processing outgoing mail, shipping and distribution of incoming mail for assigned Arts Hub Regions.
• Maintains inventory of basic office supplies for assigned Arts Hub Region offices. Works with SCAC staff to assess resource needs and transport or acquire new materials.
• Serves as the first point of contact for procurement needs for assigned Arts Hub Regions. Works directly with SCAC Procurement Coordinator to follow agency procurement processes.
• Coordinates with the SCAC facility coordinator to maintain purchasing information needed for inventory and asset tracking.
• Coordinates events in the assigned Arts Hub Regions. Manages reservation processes and procedures for staff and SCAC partners.
• Coordinates event details, including facility access, event set-up and breakdown, internet access, and audio/visual needs with staff and/or SCAC partners.
• Secures and maintains space usage agreements and contracts, and ensures agreements are followed.
• Communicates clearly and in a timely manner with internal and external event participants. Ensures events calendar is kept up-to-date and communicates updates to all participants.
• Manages facility and equipment on day of events and adjusts work schedule to arrive prior to external clients. Remains onsite for duration of event or coordinates pre-approved coverage by other agency staff.
• Serves as primary point of contact (or assigns point of contact) for events to resolve issues such as building and internet access, security, audio/visual equipment, and room set-up/breakdown.
• Records visitor and event data in appropriate agency calendars and databases.
• Works with the communications staff to ensure accurate information about the assigned Arts Hub Regions is on the website.

Regional Constituent Services

• Administers short and long-term planning goals and annual work-plan for SCAC assigned Arts Hub Regions and projects in accordance with agency mission, values, and strategic plan.
• Builds and maintains broad knowledge of all SCAC grants, programs, and networks to connect constituents with resources.
• Works with the Deputy Director to create and manage a collective network of regional contacts and resources for each assigned Arts Hub Region.
• Fosters relationships with artists, arts administrators, organizations, community representatives, school districts, Colleges/ Universities, and governmental agencies. Connects contacts with Arts Hub Region Network for each assigned Arts Hub Region.
• Builds a comprehensive database of Arts Hub Region contacts and constituents for consistent service and outreach.
• Approves “Arts Daily” and “The Hub” submissions for assigned Arts Hub Regions. Collaborates with the Communications Team to post submissions in a timely manner.
• Manages Shared Resource Library for each assigned Arts Hub Region, including inventory management, borrowing procedures, tracking, and transport. Works with SCAC staff and regional partners to maintain holdings, assess resource needs, and acquire new materials.

Grant Portfolio

• Administers short and long-term planning goals and annual work-plan for SCAC…