Grants Administrator II​/RP

Overview

This position is a re-post. Previous applicants do not need to re-apply. The Agency's mission is to be boldly innovative in improving the health and quality of life for South Carolinians. This position is located in Division of Federal Contracts and Vendor Management, Richland County. Are you the One? We are looking for a Grants Administrator II who serves as the Contract Administrator for the South Carolina Department of Health and Human Services (SCDHHS).

The Contract Administrator audits contract owners to evaluate their compliance monitoring practices, ensuring consistency, accessibility, and accountability in Contract Compliance and Performance Monitoring within the Agency.

• Supports Division leadership in establishing Contract Administration and Management Standards, Minimum Requirements, and Best Practices to ensure consistency, accessibility and accountability in Contract Compliance and Performance Monitoring within the Agency. Advances functional tools and resources to aid Contract Stakeholders to properly monitor, analyze, measure, and report contract and vendor deliverables and compliance. Essential in the development, implementation, and continuous improvement of Contract Administration Procedures and Practices to ensure contractual obligations are met in accordance Federal and State Laws and Regulations, and to Agency satisfaction.
  
  Creates technical guides, step-by-step instructions, workflows, diagrams, etc. to convey how to perform specific tasks or activities pertaining to Contract Administration and Contract Monitoring. Manages multiple projects, deadlines, and revisions efficiently to ensure timely completion.
• Contributes to the creation of training materials and resources necessary to properly train Agency staff and Contract Stakeholders how to perform and fulfill responsibilities in contract performance and compliance monitoring. Incorporates approved content revisions to improve learning outcomes. Delivers training to Agency staff and Contract Stakeholders on the minimum requirements and best practices in contract management, compliance monitoring and vendor performance.
  
  Facilitates training sessions in various type learning settings, including classroom, virtual, and hands-on, as required. Ensures proper setup and cleanup of training spaces and equipment. Provides technical and skill-based instruction and assistance, including customized curriculum for set-up and implementation of monitoring tools, and conveyance of non-compliance remedies. Seeks constructive feedback regarding training content and delivery methods through surveys, evaluations, and success ratio of participants’ knowledge checks.
  
  Tracks and reports training metrics (attendance, effectiveness, etc.). Applies learnings to continuously enhance content, delivery and presentation skills.
• Maintains oversight of Contract Administration for Agency contracts. Performs audits of assigned contracts to assess if contracts are being monitored according to minimum standards and approved compliance policies, procedures, and processes. Assists in establishing, maintaining, and tracking audit schedules. Conducts periodic reviews and compliance audits based upon approved schedules. Utilizes standardized document management practices and approved processes to record, track and report activities.
  
  Prepares and reports audit findings to Stakeholders. Identifies patterns and trends discovered through assessment analysis; makes recommendations for improvement, tracks approved corrective actions. Measures and assesses impact of audit findings (+/-). Quantifies risks and evaluates fiscal or programmatic impact of failure to comply with established standards and best practices. Proposes correction and preventative measures to ensure unsatisfactory audit findings are identified and addressed.
  
  Tracks and reports progress of approved action plans and reports on the progress of compliance initiatives to stakeholders. Utilizes and maintains statistical, tools and metrics (dashboards) to analyze, measure, and assess contract activities, contractor performance, compliance, and trends; leads discussions of findings, patterns and trends within the Department.
• Maintains a thorough understanding for all assigned contracts to support the Bureau and management in contractual and compliance matters. Promotes correction and improvement of non-compliance performance and deficiencies. Delivers support in facilitating communications, drafting formal letters, assessing financial incentives (Liquidated Damages LDS), initiation of Corrective Action Plans (CAPs), and other mutually agreeable resolutions. Serves as a resource in the development of Service Level Agreements (SLAs) and other requirements necessary to establish clear, measurable performance targets in the fulfillment of contract obligations.
  
  Extends contractual support in facilitating Implementation and Turnover phases of a contract. Collaborates on the development of funding and…