Admin Coordinator

Job Summary

As an Office Clerk, you will support all office and administrative operations for your location. You will be responsible for daily office activities including but not limited to: processing vendor invoices, scanning, running reports, event planning and communications, maintain data records and files, data entry, route incoming phone calls, and greet visitors.

To perform this job successfully, an employee must be able to perform each essential function satisfactorily, with or without reasonable accommodation. To request a reasonable accommodation, notify Human Resources or the manager who oversees the position. Work will vary based on the need of your business / location. Work could include, but not limited to:

• Answer telephone and greet guests in a professional manner
• Route incoming mail, answer correspondence, and prepare outgoing mail
• Process vendor invoices for payment, and maintain vendor invoice files
• Scan all necessary purchase orders and invoices to appropriate files
• Process and distributes daily operations reports
• Assist with accounting reconciliation process
• Enter all building errors accurately into required systems and files
• Prepare, issue and send out receipts, bills, policies, invoices, statements, and checks
• Create orientation paperwork for new employees onsite
• Update and maintain employee events and communications board
• Maintain the housekeeping and sanitation standards of the distribution center including ordering all supplies for facility
• Performs other duties as assigned or requested

Required Qualifications

• High School Diploma
• At least 1 year of experience in an office environment
• Competent computer skills, including experience with MS Office Suite
• Strong attention to detail and ability to multi-task
• Effective customer service and communication skills
• Familiarity with standard office equipment

Physical Demands

• Operating a computer or other office devices for the majority of the workday
• May occasionally need to move packages up to 10 pounds such as office supplies or equipment
• Must be able to communicate with others in person, over the phone, and in writing
• Must be able to understand and effectively exchange accurate information with others such as coworkers, customers and vendors
• Must be able to read and interpret various electronic and written documents

Environmental Factors

This position is in an office environment in which team members occupy desks in assigned areas or at meeting/collaboration spaces within the building. The building’s primary work areas consist of desks, chairs, computers and other office equipment and devices for professional services.