Executive Assistant

Location: Columbia

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* Manages front office functions. Uses teamwork, leadership, and communication skills to ensure phones are answered, daily mail is processed, supplies are purchased, filing is completed, and equipment is maintained.
* Performs advanced, diversified, and confidential administrative duties requiring comprehensive experience, skill, and knowledge of organization policies and practices. Completes confidential spreadsheets and charts. Validates and responds to data requests as needed.
* Schedules and maintains calendar of appointments, meetings, and travel itineraries. Coordinates related travel arrangements. Prepares and distributes minutes of meetings. Triages important phone calls to resolve routine and complex inquiries. Processes daily mail, faxes and copies.
* Participates in special projects.
* ** Required

Education:

** Associate's
* ** Degree Equivalency:
** 2 years job related work experience
* Required

Work Experience:

6 years of administrative support experience.
* Required

Skills and Abilities:

Excellent verbal, written and interpersonal communication skills. Ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Excellent organizational skills. Good judgment. Ability to handle confidential or sensitive information with discretion. Ability to persuade, negotiate or influence. Analytical or critical thinking skills. Strong attention to detail.
* ** Required Software and Other Tools:
** Microsoft Office.
* Experience managing
** high-dollar vendor invoices**.
* Advanced proficiency in
** Excel
* * for spend tracking and reconciliation.
* Ability to
** maintain asset inventories**, including equipment tracking, warranty management, and replacement budgeting.
* Proven calendar management expertise for senior executives, including scheduling with
** vendors, partners, and internal leaders**.
* Proficient in grammar, editing and written revisions.
* Subsidized health plans, dental and vision coverage
* 401k retirement savings plan with company match
* Life Insurance
* Paid Time Off (PTO)
* On-site cafeterias and fitness centers in major locations
* Education Assistance
* Service Recognition
* National discounts to movies, theaters, zoos, theme parks and more
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