Church Administrator

Riverside Community Church (RCC) is seeking a Church Administrator to steward the day-to-day administrative operations of the church in support of its mission and ministries. This role provides organizational leadership across finance, communications, staff coordination, and facilities, allowing pastors and ministry leaders to focus on disciple-making and shepherding.

The Church Administrator works closely with the lead pastor and executive team, bringing clarity, consistency and care to the church’s internal systems and rhythms.

Financial Operations

• Coordinate with the finance deacon on financial workflows, including management of the church credit card, transaction approval and bill processing
• Input weekly giving data into the church management software and process offerings for weekly deposits
• Manage and maintain online giving platforms and associated records
• Serve as liaison to outsourced bookkeeping provider for all financial processing
• Assist Riverside staff members and ministry leaders in managing their budgets for day to day operations, advising on budget policy and remaining funds as needed
• Maintain accurate and secure financial and administrative records
• Provide the Finance Team (led by the finance deacon) with administrative support and information to guide ongoing operational discussions and the annual budgeting process

Communications Management

• Act as the primary point of contact for all external communication, including phone, email, app and general inquiries
• Produce and distribute weekly church-wide email communications
• Maintain and update the master church calendar within the church management software
• Assist with process queues and forms in the church management software in coordination with the Executive Team
• Manage RCC’s social media presence across platforms, ensuring alignment with church vision and tone

Staff Operations & Team Coordination

• Manage internal staff communication platforms (e.g., Group Me, shared Google Docs, church calendars)
• Coordinate with the Lead Pastor to manage staff operations
• Collaborate with executive team members on individual ministry visions and goals, managing their progress and execution as needed
• Schedule and facilitate weekly staff meetings and strategic planning sessions
• Organize staff team-building activities and events in coordination with the lead pastor

Human Resources-Related Responsibilities

• Assist with onboarding of new staff (collect forms, set up accounts, provide policy documents)
• Help administer payroll by preparing and submitting necessary information to the payroll provider
• Maintain confidentiality of sensitive staff information
• Support benefit administration (distribute information, collect forms, answer basic questions, liaise with benefit providers)
• Serve as a point of contact for routine staff questions about HR policies and procedures
• Track staff reviews and evaluations to ensure they are scheduled and documented

Office & Facilities Management

• Oversee the organization and supply levels of church office spaces, including equipment and materials
• Manage kitchen organization and inventory
• Manage cleaning and janitorial services, including supply ordering
• Coordinate use of church facilities for both internal and external events, ensuring adherence to building use policies
• Coordinate with the buildings and grounds team on facility maintenance and landscaping needs, to include interacting with contractors as a liaison when needed

General and Spiritual Expectations

• Attend weekly staff meetings and other leadership meetings as needed
• Maintain a consistent work schedule with regular in-office hours
• Uphold behavioral and spiritual standards as outlined in Scripture, Riverside bylaws and the RCC Employee Handbook
• Practice regular rhythms of spiritual disciplines (prayer and scripture reading)

Required

• Proven experience in office or administrative management
• Strong organizational, communication and project management skills
• Proficiency with Microsoft Office Suite, Google Workspace and database or church management software
• Experience managing budgets, vendors and team logistics
• Ability to prioritize multiple responsibilities and work both independently and…