Administrative Assistant - Office of Appellate Defense

ADMINISTRATIVE ASSISTANT: OFFICE OF APPELLATE DEFENSE

Under the supervision of the Administrative Coordinator, perform legal secretarial and administrative duties including, but not limited to:

• Compose and prepare correspondence, documents, and other materials as assigned by respective attorneys.
• Maintain current knowledge of regulations and formats required for legal documents.
• Proofread documents to verify the accuracy and completeness of citations and references for legal correspondence and documents.
• Maintain calendars for respective attorneys of scheduled appointments, conferences and hearings.
• Maintain calendars for deadlines to the Supreme Court and Court of Appeals for filings of pleadings.
• Must be completely familiar with time requirements set on each case by the Courts and take full responsibility for informing designated attorneys of these deadlines.
• Must give adequate notice to the attorney in order to ensure completion of filings before the applicable deadlines.
• Operate a variety of standard office equipment, including computer word processing software and case management database.
• Maintain daily tickler systems and complete set-up and maintenance of filing systems for assigned cases.
• Communicate with the Supreme Court and Court of Appeals.

• High school diploma
• A valid drivers license

• Associate's Degree or Technical College Degree in Secretarial Science, Legal Administrative Assistant, or similar field
• Knowledge and understanding of legal terminology and legal documents
• Work experience in a law office or other legal environment
• Command of the English language with strong comprehension and writing skills
• Proficient keyboarding skills
• Proficiency in basic computer applications such as Word, Excel, and Outlook.
• Ability to work with minimal supervision.

May be eligible for Public Service Loan Forgiveness (PSLF).