Accounting Assistant

About Us

High Spirits Hospitality is the parent company to Liquid Catering, Events at Judson Mill, The 405, Bravo1 Protection, and High Spirits Overnight. What started as a small bartending company in our owner's garage in 2011 has grown into a thriving business with 40 full‑time employees and 150+ part‑time employees providing services for over 600–800 events a year. We are driven with the vision of providing exceptional customer service to our clients, as well as embracing a REMARKABLE team culture for our employees.

We are…

• Radically Inclusive
• Embracing Individuality
• Making Life Fun
• Active Learners
• Responsible Citizens
• Keepin' It Real
• Ahead of the Curve
• Bold
• Leading with Heart
• Exceeding Expectations Everyday

Supports the company’s financial operations through daily bookkeeping, month‑end reconciliation, reporting, and administrative support to ensure accurate, timely, and efficient financial processes.

• Perform daily bookkeeping tasks, including entering bills, client payments, and expenses into Quick Books, ensuring accuracy and completeness of all entries.
• Record inter‑company transfers and billing.
• Pay bills and place online orders for supplies.
• Review vendor and customer contracts to ensure financial controls are followed and all contract components—such as renewal dates, rate changes, and insurance requirements—are properly tracked.
• Communicate with clients and vendors via phone, email, and in person regarding financial questions or documentation needs.
• Check the company PO Box and make daily bank deposits.
• Conduct past‑due collections and follow up on outstanding invoices.
• Prepare weekly, monthly, and quarterly financial and budget reports.
• Complete monthly closing tasks, including reconciling bank accounts, credit cards, and petty cash.
• Reconcile vendor statements and resolve discrepancies proactively.
• Help mitigate conflicts with clients and vendors as they relate to financial matters.
• Complete general office duties, including filing, data entry, answering phones, and processing mail.
• Run errands as needed to support business operations.
• Assist with miscellaneous projects and tasks as they arise.
• Contribute positively to the High Spirits Hospitality culture by being an engaged, collaborative, and supportive team member.
• Periodically work festivals and large events in operational support roles.

• Attend and be well‑prepared for all staff meetings, training, and retreats.
• Must be able to prioritize and complete tasks on time and efficiently.
• Provide exceptional customer service to our employees, clients, and guests.
• Must be able to think critically and problem‑solve, sometimes in high‑stress situations.
• Should be able to demonstrate excellent communication and organizational skills.
• Always come to work with a positive attitude, be ready to work hard, and be a supportive member of our team.
• Periodically work events and festivals in a support role.
• Be familiar with all policies, products, and services offered by our company.

This is primarily a Monday‑Friday 9‑5 job, with 1–2 weekend/evening event shifts a month to help the team during the busy season. Our pay period runs Wednesday through Tuesday, and we do give you the flexibility to adjust your schedule if you do have to work an event. There is some flexibility to adjust the weekday schedule to accommodate working caregivers.

We do believe in developing our team members and providing them with numerous opportunities to grow. We customize a Career Road Map for each position, providing our team with clear expectations about the skills they need to develop to be considered for a promotion. This position would advance to a Staff Accountant.

• Non‑Exempt, hourly compensation with a weekly paycheck. We are anticipating offering $20‑$22 an hour.
• Access to Blue Cross health insurance.
• Eligible to enroll with Palmetto Proactive Healthcare for just $30 a month.
• 64 annual hours of Paid Holidays
• 80 Paid Time Off Hours annually. This time is accrued at a rate of 1.54 hours per week.
• Technology Allowance for personal computers and phones used for business purposes.
• Paid parental leave package for any active parent.
• Elig…