Financial Administrator

Overview of the Position The Financial Administrator performs and coordinates administrative, analytical, technical and professional work related to financial and accounting activities of the court. The incumbent provides support for the entire district regarding financial and budget matters and is responsible for the financial operation and preparation of the unit’s budget. The incumbent provides guidance to other budget specialists within the district.

The Financial Administrator ensures the court’s compliance with internal controls and regulations affecting financial and budget processes and their interaction with other court processes. The Financial Administrator prepares, updates, and analyzes a variety of accounting records, financial statements, and budget reports; oversees and assists with accounts payable and accounts receivable activities; develops recommendations regarding procedures for improvements, and assists with policy development regarding financial and budget matters.

The incumbent oversees the work of financial and budget support staff.

• Formulate, evaluate, and implement policies, procedures, and protocols related to financial and budgetary operations and execution within the unit and court.
  
  Advise managers, executives, or judges on court financial and budget matters and serve as project manager on special financial or budget initiatives.
  
  Provide guidance and assistance to other units within the district on financial and budget matters.
• Maintain, reconcile, and analyze accounting records, consisting of a cash receipts journal, registry fund, and deposit fund, as well as subsidiary ledgers for allotments and other fiscal records.
  
  Review and/or perform accounts payable and accounts receivable duties and have responsibility for the accuracy and accountability of monies received and disbursed by the court.
  
  Prepare, update, examine, and analyze a variety of regular and non-standard reports as requested by any court unit, Administrative Office, U.S. Treasury, financial institutions, or other organizations/agencies.
  
  Design, develop, and maintain spreadsheet formats and programs for analyzing financial information for the court.
• Prepare the overall fiscal budget plan for review by the unit executive and the court.
  
  Perform data analysis and conduct modeling based on different operational scenarios.
  
  Manage the budget throughout the fiscal year. Recommend and perform reprogramming actions to cover projected account shortfalls.
• Research and analyze financial and budget related questions, problems, trends, and areas for efficiency/improvement attributed to the data being developed and respond or prepare written correspondence, as required.
  
  Conduct work measurement and work productivity studies related to financial, budget, and associated activities and prepare reports.
• Perform reviews to ensure that the court unit is in compliance with the Guide to Judiciary Policy, internal controls, and generally accepted accounting principles.
  
  Prepare documents to identify findings and develop written recommendations for changes.
  
  Maintain and update the court’s internal controls manual and coordinate audit activities.
• Ensure that appropriate internal controls for disbursement, transfer, recording, and reporting of monies are followed.
  
  Review vouchers for payments related to expenses incurred by the court for appropriateness of payment.
  
  Accept responsibility for files and documents related to the monetary aspects of case management.
  
  Collaborate with information technology staff to develop or customize programs or systems to assist with finance and accounting transactions and record-keeping.
• Oversee the work of, and train, financial and budget support staff; including, assigning, monitoring, prioritizing and reviewing work products.
  
  Oversee financial and budgetary operations to ensure compliance with internal controls, policies, and procedures.
• Use a wide variety of manual and automated accounting systems and cash management tools.
  
  Assist and train other court employees in the use of these systems and tools.
• Performs other duties, as assigned.

To qualify for a position of Financial Administrator, a…