Financial Specialist III; DCI; IN, South Bend

Salary

up to $52,521 annually.

POSITION SUMMARY
:
The Financial Specialist performs a variety of routine and moderately complex financial, administrative, and clerical tasks in support of the Department of Community Investment’s Accounts Receivable (AR) and Accounts Payable (AP) functions. This position assists in processing invoices, managing vendor accounts, coordinating payments, tracking incoming revenues, and ensuring compliance with City financial policies, grant requirements, and departmental procedures.

As a leader and employee of the City of South Bend, you are called upon to serve in a manner that supports Our Core Values:
Excellence, Accountability, Innovation, Inclusion, and Empowerment as you carry out our primary employee expectations:
Champion Values & Organizational Pride, Champion Operational Excellence, Make Sound Decisions, Embrace Coaching and Accountability, Communicate with Excellence, Value Diverse People and Perspectives, Embrace Personal Development, Exhibit a Positive Attitude and Own Your Health, Wellness & Safety

SUPERVISION EXERCISED
:
Not applicable.

Accounts Payable (AP)

• Reviews, verifies, and processes vendor invoices for accuracy and compliance with funding sources, agreements, and purchasing policies.
• Prepare payment requests, purchase orders, and supporting documents.
• Coordinates with vendors and internal departments to resolve discrepancies or missing documentation.
• Routes invoices for appropriate approvals and monitors payment timelines.
• Maintains AP files, digital records, and audit trails for grants, contracts, and departmental projects.

Accounts Receivable (AR)

• Prepares and issues invoices for departmental programs, property sales, loan repayments, and grant reimbursements.
• Records and reconciles incoming payments and deposits.
• Tracks outstanding receivables, monitors aging reports, and communicates with customers or partner organizations to resolve delinquencies.
• Maintains accurate financial logs and documentation.

Financial & Administrative Support

• Maintains organized record-keeping systems and ensures compliance with retention requirements.
• Provides customer service to internal staff, partner organizations, and the public regarding financial inquiries.
• Performs general office duties including data entry, correspondence, and document preparation.

• Bachelor’s degree (4-year college degree) in Accounting, Finance, Business Administration, or a closely related field is required.
• Minimum of two (2) years of increasingly responsible experience in accounts payable, accounts receivable, bookkeeping, or related financial operations.
• Experience in government finance or grant-funded accounting is preferred.
• Proficiency in accounting software, spreadsheets, and Microsoft Office applications.

• Strong understanding of accounts receivable and accounts payable processes.
• High level of accuracy with numbers and attention to detail is essential.
• Ability to interpret and comply with financial policies, purchasing rules, and grant regulations.
• Strong communication skills, both written and verbal.
• Ability to manage multiple tasks, prioritize workloads, and meet deadlines.
• Ability to work effectively with diverse individuals and departments.
• Experience with financial systems and document management platforms is preferred.

• Valid Driver’s License

Desktop computer, telephone, copier, scanner, 10 key adding machine, and facsimile machine.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and walk, and talk or hear. The employee is occasionally required to walk;

use hands to fingers, handle or feel objects, tools or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required in this job include vision and the ability to adjust focus.

Work performed in a professional office environment with moderate noise levels. The work area is smoke-free.

Background check, Pre-employment drug screen, Valid driver’s license.

Equal Employment Opportunity Employer