Executive Assistant

Overview

Chancellor (SB-CHAN-IUSBA)

• Schedules room reservations and on-site room preparation, catering, reminders, parking arrangements, and preparation of agendas and materials.
• Manages purchases and financial reports for the Chancellor's Office accounts.

• Schedules room reservations and on-site room preparation, catering, reminders, parking arrangements, and preparation of agendas and materials.
• Manages purchases and financial reports for the Chancellor's Office accounts.

• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating communications.
• Maintains the executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintains customer confidence and protects administrative operations by keeping information confidential.
• Prepares administrative information and reports by collecting, analyzing, and summarizing data and trends.

• High school diploma or equivalent (such as HSED or GED) plus 7 years of experience in an administrative support role; OR
• Associate's degree plus 4 years of experience in an administrative support role; OR
• Bachelor's degree plus 2 years of experience in an administrative support role

• Required
• Ability to simultaneously handle multiple priorities
• Strong verbal communication and listening skills
• Demonstrated ability to maintain confidential information
• Strong tact and diplomacy skills

• Professionalism and judgement skills
• Highly organized with attention to detail

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Location
IU South Bend Campus
South Bend, Indiana

Salary
$45,000 - $48,500.00 annually

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Mastery

FLSA: Nonexempt

Job Function: General Administration

Job Family: Administrative Support

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information. The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups or by visiting IUPD.

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