Executive Assistant

Location: South Bend, Indiana (On-site)

A well-established employer in South Bend, Indiana has partnered with us to identify an experienced and highly organized Executive Assistant to provide direct administrative support to senior leadership. This Executive Assistant role is ideal for a proactive professional who thrives in a fast-paced environment, manages competing priorities with confidence, and exercises sound judgment. The Executive Assistant will serve as a trusted partner to leadership, ensuring daily operations, communications, and schedules run smoothly.

This opportunity offers long-term stability and visibility within the organization.

• Full-time Executive Assistant role supporting senior leadership

• High level of autonomy, trust, and responsibility

• Exposure to strategic initiatives and executive decision-making

• Stable, long-term opportunity with a respected South Bend employer

• Collaborative and professional work environment

• Provide high-level administrative support to executives and senior leaders

• Manage complex calendars, scheduling, and meeting coordination

• Prepare correspondence, presentations, and reports

• Act as a primary point of contact between executives and internal/external stakeholders

• Coordinate travel arrangements and expense reporting

• Maintain confidentiality of sensitive and proprietary information

• Assist with special projects and executive initiatives

• Organize meetings, take notes, and follow up on action items

• Associate or bachelor’s degree preferred

• 3–7+ years of executive or senior administrative support experience

• Strong organizational, time management, and multitasking skills

• Excellent written and verbal communication abilities

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

• High level of professionalism, discretion, and attention to detail

• Ability to work independently and anticipate executive needs

$60,000 – $75,000 annually, based on experience and qualifications