Administrative Assistant - Morris Performing Arts Center; IN, South Bend

SALARY

up to $47,000-$48,000 annually

Primary responsibilities include providing support to the general operations of the Morris Center Complex, administrative duties, as well as assisting venue management.

As a leader and employee of the City of South Bend, you are called upon to serve in a manner that supports Our Core Values:
Excellence, Accountability, Innovation, Inclusion, and Empowerment as you carry out our primary employee expectations:
Champion Values & Organizational Pride, Champion Operational Excellence, Make Sound Decisions, Embrace Coaching and Accountability, Communicate with Excellence, Value Diverse People and Perspectives, Embrace Personal Development, Exhibit a Positive Attitude and Own Your Health, Wellness & Safety.

• Operational Support
  • Manage and execute administrative processes to ensure seamless daily operations across the Morris Performing Arts Center, Palais Royale, and the Raclin Murphy Encore Center.
  • Develop, edit, and maintain high-quality correspondence, reports, promotional materials, and internal communications to support organizational objectives.
  • Provide administrative support to the Chief of Venues & Promotions, preparing reports, drafting correspondence, supporting special projects, and coordinating internal communications to ensure organizational priorities are met
• Event Management
  • Help coordinate and support the curation, planning, and execution of special events and community events such as Fridays by the Fountain, Movies at the Morris, and Equity in the Arts initiatives, etc.
  • Serve as a House Manager during events, providing leadership in patron and promoter relations, security oversight, and front-of-house operations to ensure exceptional guest experiences.
• Financial & Procurement Administration
  • Support the Venues Division SFO in administering purchasing workflows by preparing and tracking purchase requests and rolling purchase orders in DFO, ensuring accuracy and compliance with financial protocols.
  • Monitor and maintain inventory of administrative supplies to support operational efficiency.
• Stakeholder Engagement
  • Organize and lead venue tours, fostering community engagement and promoting the Morris Performing Arts Center as a cultural destination.
  • Coordinate and supervise photo and video shoots, ensuring adherence to facility guidelines and brand standards.
• Governance Support
  • Provide comprehensive administrative support to governing boards, including agenda preparation, minute-taking, and public document publication, ensuring transparency and compliance with regulatory requirements.

Answers phones and performs other administrative duties. Perform other duties and assume other responsibilities as apparent or as assigned.

• A college degree in Communications, Administration, or Business is preferred. Quality training, and a history of outstanding experience, may substitute for a college degree.
• Three years of administrative experience in an increasingly responsible position.

• Ability to communicate with supervisors or peers, providing information by telephone, in written form, e‑mail, or in person.
• Ability to organize, plan, and prioritize work, developing specific goals and plans to accomplish work.
• Ability to coordinate the work and activities of others — Getting members of a group to work together to accomplish tasks.
• Knowledge of Microsoft Suites and Photoshop.
• Working knowledge of City or County government a plus.

Valid Driver’s license required.

Desktop Computer, Laptop Computer, Telephone, Two‑way radio

Regular business hours, and other hours as assigned per show/event schedule.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing this job's duties, the employee is often required to sit, walk, talk, or hear. The employee is occasionally…