Legal Administrator

Legal Administrator (Remote: SF Bay Area or NYC Metro)

Distinguished Consumer Retail Brand

Our client, a leading global consumer brand, is hiring a Legal Administrator who will provide comprehensive administrative and contract support for the Americas, with a primary focus on leases, commercial agreements, and contract workflows. This is a dynamic role that will be working with an impressive and collaborative team and offers great opportunity for growth.

Candidates must have experience with commercial/retail lease contracts.

Location:

Remote, but candidates must be able to reliably commute into either their San Francisco office or Manhattan office as needed.

Travel:
Up to approx. 10% domestically.

Compensation: $70-90k base + discretionary bonus & highly competitive benefits package!

• Support the full lifecycle of contract documentation, including new leases, amendments, renewals, estoppels, and related correspondence.
• Track and maintain key lease dates, obligations, and deliverables, ensuring timely follow-up.
• Maintain well-organized, accurate records; ensure lease files are properly executed and stored.
• Coordinate with Real Estate, Retail, and Finance teams regarding lease requirements for new locations, relocations, expansions, and closures.

• Prepare, format, proofread, and route commercial agreements and contract‑related documents.
• Manage approval workflows and signature processes using contract management systems.
• Maintain an up‑to‑date contract repository with accurate version control.
• Conduct preliminary reviews of incoming agreements for completeness and alignment with internal guidelines.

• Manage the Senior Manager’s calendar for lease, contract, and compliance matters, including scheduling meetings and coordinating logistics.
• Prepare and distribute meeting agendas; capture discussion points, decisions, and action items; circulate summaries and follow‑up lists.
• Assist with compliance activities, including tracking policy acknowledgments, training logs, regulatory filings, and audit support.
• Maintain and refine internal processes, templates, and procedures to improve efficiency.
• Generate periodic reports, dashboards, and metrics related to leases, contracts, and compliance.
• Serve as a key coordination point ensuring matters progress and deadlines are met.

• Liaise with internal teams regarding contract status, lease documentation, and compliance requirements.
• Coordinate communication, timelines, and meetings between Legal Services and departments including Retail, Real Estate, Construction, Operations, and Finance.
• Communicate with external parties such as landlords, vendors, consultants, and legal counsel to facilitate timely document exchanges.

• Bachelor’s degree preferred; equivalent experience considered.
• 2–4 years of experience in legal administration, lease administration, or contract management, or similar roles.
• Experience with commercial or retail lease contracts is required.
• Experience with 1099 contractor support is a plus.

• Strong attention to detail, accuracy, and document management discipline.
• Excellent organizational and time‑management skills; able to manage multiple priorities.
• Proficiency in Microsoft Office and experience with contract or document management systems.
• Comfortable in a fast‑paced, evolving environment and committed to process improvement.
• Professional, confident, and able to build strong working relationships.

Please submit your resume to apply!