Research Grants Administrator

Research Grants Administrator

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The ADA Forsyth Institute was founded in 1910 as the Forsyth Dental Infirmary for Children (later the Forsyth Institute) to provide dental care to disadvantaged children in Boston. Recognizing the ultimate goal of preventing dental disease, the Institute shifted focus to scientific research in 1915 and has since become the world’s leader in oral health research. In October 2023, the Institute joined with the American Dental Association to form the ADA Forsyth Institute, a 501(c)(3) entity dedicated to improving people’s oral and overall health through cutting‑edge basic research, translational science, innovative clinical technologies, and global public health outreach.

The ADA Forsyth Kids mobile dental program continues to serve children in need.

Job Type: Full‑time

ADA Forsyth, an independent, not‑for‑profit research organization, is located in the Brick bottom District of Somerville in a newly built life‑science building. The Institute is within walking distance of restaurants, the Community Path, and T & bus routes for convenient commuting.

• Responsible for overall grants management including all aspects of pre‑ and post‑award administration for the Institute’s research portfolio and ensuring compliance with federal, state, and institutional policies.

• Work closely with Principal Investigators (PI) to prepare and review research grants, subcontracts, and industry‑sponsored proposals, including budget preparation.
• Assist with proposals and assess for accuracy, completeness, and compliance with sponsor requirements and Institute policies/guidelines and ensure timely submission.
• Maintain a list of key personnel on each grant budget and track all funding by PI, including non‑grant support.

• Assist PIs in interpreting award terms and conditions and ensuring compliance with sponsor requirements, Institute policies, and relevant laws and regulations.
• Participate in regular meetings with PIs to review funding portfolio, including grant end dates and proposed funding plans.
• Conduct and monitor post‑award grant management activities including budget reviews, periodic forecasting, and financial reporting.
• Prepare cost transfers, changes in salary allocations, extensions, and revisions requests according to institutional and sponsor policies.
• Administer effort, including ongoing monitoring of effort, effort‑tracking system updates, and adherence to salary and effort limitations imposed under sponsor or institute policies.
• Prepare, review, and submit timely financial and research progress reports to sponsoring agencies, as applicable.
• Oversee grant billing and receipt of funds in coordination with the Finance Office.

• Notify the Director of Sponsored Programs of any potential issues and work with other administrators to resolve them as they arise.
• Assume additional responsibilities as assigned supporting the lifecycle of awards, contracts, and unrestricted sources.
• Assist with other research administration tasks as required or requested.

• Associate or Bachelor’s degree with 1‑3 years of professional experience supporting PIs in federal and non‑federal grant administration at a non‑profit organization.
• Committed to providing the highest level of customer service and responsiveness to the research community and the Institute as a whole.
• Demonstrated experience with pre‑ and post‑award research management for a variety of funding mechanisms, including grants, contracts, subcontracts, and cooperative agreements.
• Proven ability to work independently and as part of a team. Must manage multiple projects simultaneously and proactively.
• Advanced computer skills and familiarity with federal web‑based grants management systems, enterprise financial and grants management systems.
• Excellent communication, interpersonal, organizational skills, and attention to detail.

ADA Forsyth Institute is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy, and pregnancy‑related conditions or any other characteristic protected by law.

66,950 - 78,177 gross annual salary hiring range

Entry level

Full‑time

Other

Research Services