Senior Administrative Assistant

Primary Responsibilities

This role serves as the central coordination point for department operations, ensuring seamless administrative coordination, accurate reporting, and efficient internal processes. This role provides comprehensive operational and administrative support across the department including department-wide scheduling support, managing operational logistics (e.g., managing expenses, ordering supplies), executing recurring reporting processes, running and analyzing data and reports, and supporting large-scale meetings and retreats. This role is critical to keeping the department running smoothly while also elevating how information is used.

You'll help leadership stay organized, informed, and focused on what matters most. This position is ideal for a highly organized, technically capable professional who thrives in a fast-paced environment and enjoys combining administrative excellence with data-driven operational support.

Qualifications:

• High School Diploma required;
  Associate's Degree preferred.
• 5+ years of experience in an administrative role, preferably in a healthcare setting required.
• Experience supporting multiple stakeholders in a fast-paced professional environment required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) required.
• 1+ years of experience supporting senior-level staff preferred.
• Experience with reporting tools, portfolio management software, or enterprise systems preferred.
• Experience generating reports and presenting findings preferred.

• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently with minimal supervision.
• Strong attention to detail and problem-solving skills.
• Familiarity with hospital administration processes and healthcare regulations.
• Professional demeanor and ability to interact effectively with all levels of staff.

• Full time Monday through Friday, standard business hours.
• Hybrid work model - Assembly Row in Somerville, MA approximately 3x/week and at other MGB locations as needed approximately 4x/month.

Mass General Brigham Incorporated is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.