BFT Temporary Department Coordinator

Site:
The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

The MGH Institute of Health Professions, the graduate school for Mass General Brigham located in the Charlestown Navy Yard, sits at the intersection of higher ed and healthcare. Our mission — more critical than ever given the complexity of today’s healthcare systems — is conducted through our academic programs in two schools:
School of Nursing and the School of Health and Rehabilitation Sciences, with many programs top-ranked by U.S. News & World Report.

The Office of Strategic Communications operates on parallel tracks, keeping the Institute community and those outside it — including media — informed. Within the Institute community, we communicate information around campus events, gatherings, faculty thought leadership, and accomplishments of our students, faculty, and researchers through a mix of emails, social media, and feature stories that are posted on the homepage and in the MGH Institute Newsroom.

Outside the Institute community, we are raising the name recognition of the MGH Institute by alerting media outlets and the community to innovative programs, initiatives, and faculty expertise.

The Department Coordinator is a 20-hour per week, in-office position.

The successful candidate will possess superb organizational skills to process business transactions, handle administrative tasks, and tap into his/her creative side by taking photos, writing news briefs, and assisting with social media tasks. With the many hats being worn, the successful candidate will grow in a role that encompasses various lines of responsibility. Among the tasks during a given week:

To work with our partners within the Mass General Brigham system, you will need an exceptional attention to detail as you:

• Execute purchase orders, submit requisitions and invoices, obtain quotes from vendors, submit change orders and monthly expense reports, obtain scopes of work, and set up new vendors in our financial management system (Workday).
• Work with Finance on accruals and expense transfers (reclass)
• Follow-up with various partners within Mass General Brigham to ensure transactions are in motion

• Handle photography requests
• Work with Smartsheet (project management system) to input story information, add announcements to intranet, send TV ad displays to Informational Technology department
• Checking tracking service for media hits/mentions of MGH Institute
• Monitoring departmental email account
• Assist in categorizing photos in Photoshelter (photo database)
• Craft monthly Employee Spotlight feature
• Obtain research listings from faculty, then post on intranet

• Organize assets (photos, videos, graphics) into labeled folders for easy access
• Monitor competitor accounts and summarize their content themes
• Research trending audio, hashtags, challenges, holidays, observances, and key dates relevant to higher ed/healthcare industry

• High School Diploma or equivalent required. Bachelor’s degree preferred.
• 1-2 years office experience preferred

• Strong written and verbal communication skills
• Attention to detail

Proficiency in Office 365

• Standing Occasionally (3-33%)
• Walking Occasionally (3-33%)
• Sitting Constantly (67-100%)
• Lifting Occasionally (3-33%) 20lbs - 35lbs
• Carrying Occasionally (3-33%) 20lbs - 35lbs
• Pushing Rarely (Less than 2%)
• Pulling Rarely (Less than 2%)
• Climbing Rarely (Less than 2%)
• Balancing Occasionally (3-33%)
• Stooping Occasionally (3-33%)
• Kneeling Rarely (Less than 2%)
• Crouching Rarely (Less than 2%)
• Crawling Rarely (Less than 2%)
• Reaching Occasionally (3-33%)
• Gross Manipulation (Handling) Constantly…