Senior Administrative Assistant Data Manager

position title

senior administrative assistant

secretarial

director of pupil personnel services / senior administrative assistant of the director of pupil personnel services

responsible for administrative assistant duties connected with the department of pupil personnel services department.

• knowledge and operation of varied office machines and computer use.
• set up and maintain an electronic database platform for individual education programs and records.
• process medical information for government reimbursement.
• work with staff from state agencies, including processing state agency placement notifications.
• receive calls and schedule appointments as needed.
• prepare and compile department, state and federal reports.
• work with material concerning outside placements as needed.
• work with parents to schedule meetings as needed.
• maintain confidentiality of student and staff information.
• maintain all confidential student records.
• maintain accurate files, records and accounts.
• prepare and follow up on purchase orders through a computerized purchasing system as needed.
• process and maintain accurate records related to transportation for students.
• knowledge of and ability to create and maintain spreadsheets for the purpose of accurately tracking special education information.
• respond to inquiries from staff, students and the general public.
• work with staff from other school districts.
• work with staff from state and federal agencies.
• compile and submit reports as required in a timely manner.
• open and distribute mail.
• prepare typing and copying.
• assist in the maintenance of the system wide computer database along with the state of connecticut record keeping system.
• perform other duties as assigned by the supervisor.

to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

high school diploma or general education degree (ged) preferred. Previous office experience is desirable.

ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively with parents, staff and students.

ability to work with mathematical concepts appropriate to the position. Knowledge of excel spreadsheets and bookkeeping functions.

basic knowledge and experience with job related computer hardware and software applications. Demonstrated ability to operate a personal computer and related software.

ability to apply common sense understanding to carry out instructions furnished in written or oral form. Ability to deal with problems.

ability to establish and maintain effective working relationships with students, staff and the community. Ability to perform duties with awareness of district requirements and board of education policies. Typing and word processing proficiency; filing; general office skills; adaptability; operation of office machines; good public relations: computer proficiency.

the physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is most frequently required to actively circulate around the facility. This involves frequent transitions from standing, to sitting, to bending.

The employee is required to work with hands and continuously will repeat the same hand, arm or finger motion many times as in typing or word processing. The employee must occasionally lift and/or move up to twenty-five (25) pounds, such as av equipment and books. Specific vision abilities required by this…