Fiscal Manager

The Soledad Unified School District is seeking qualified candidates for the Fiscal Manager position for the 2025/2026 School Year.

Classification:
Classified Management

Reports to:

Chief Business Officer (CBO) or Director of Fiscal Services

Location:

Business Services, District Office

Under the direction of the Chief Business Officer or Director of Fiscal Services, the Fiscal Manager plans, organizes, and manages district wide fiscal operations with an emphasis on position control, payroll oversight, and purchasing. This position ensures the integrity of staffing, budget, and expenditure data across Business Services, Payroll, and Human Resources. The Fiscal Manager provides analytical, technical, and supervisory leadership to ensure compliance with laws, codes, regulations, and board policies governing financial management, staffing, and procurement.

• Maintain and oversee the district’s position control system to ensure alignment between authorized positions, funding sources, employee assignments, and budget allocations.
• Collaborate with Human Resources and Payroll to ensure all position authorizations, staffing changes, and salary adjustments are properly approved, funded, and accurately reflected in all systems.
• Review and reconcile payroll data for accuracy of account codes, pay rates, and position attributes, ensuring alignment with position control and budget allocations.
• Oversee the reconciliation of payroll liability and benefit accounts; identify and resolve discrepancies in coordination with the County Office of Education.
• Coordinate updates to salary schedules, work calendars, and position tables consistent with negotiated agreements and board-approved actions.
• Prepare and analyze reports on personnel cost projections, salary and benefit trends, and position variances for use in budget development, audits, and negotiations.
• Serve as liaison among HR, Payroll, and Budget to ensure consistent and accurate position data and streamline processes across departments.

• Assist in the development and monitoring of the district’s annual budget and interim reports.
• Oversee the review, reconciliation, and adjustment of assigned funds and accounts to ensure compliance with Generally Accepted Accounting Principles (GAAP) and the California School Accounting Manual (CSAM).
• Prepare, analyze, and distribute fiscal and statistical reports to support informed decision‑making.
• Support the preparation of financial statements, audit documentation, and year‑end closing activities in collaboration with the County Office of Education and external auditors.
• Monitor and analyze resource codes, restricted program budgets, and expenditure trends to ensure fiscal compliance and proper fund utilization.

• Supervise and manage the district’s purchasing operations, ensuring compliance with Education Code, Public Contract Code, federal requirements, and local board policies.
• Review and approve purchase requisitions, purchase orders, contracts, and bids to verify funding availability, proper coding, and adherence to procurement thresholds (micro‑purchase, small purchase, and bid limits).
• Coordinate with sites and departments to ensure timely processing of requisitions and purchase orders, vendor setup, and payment authorization.
• Develop bid specifications, assist with proposal evaluations, and oversee contract renewals and vendor performance monitoring.
• Implement and maintain standardized purchasing procedures to improve efficiency, cost‑effectiveness, and compliance.

• Supervise and evaluate assigned Business Services staff; provide direction, training, and support to ensure operational excellence and professional growth.
• Serve as a technical expert and resource to district and site administrators on fiscal procedures, position control, and purchasing compliance.
• Lead systems‑level analysis to improve fiscal, payroll, and HR data integration; develop strategic process improvements that enhance accuracy,…