Administrative Assistant

Description

Robert Half is partnering with a fast‑growing real estate development and investment firm in San Diego that is looking to hire a polished, proactive Administrative Assistant to support executives, property teams, and project managers. This role is perfect for someone who thrives in a dynamic environment where each day brings new tasks related to property operations, investor communications, project milestones, and administrative coordination.

You'll be the organizational backbone for a highly collaborative team - managing calendars, preparing lease files, assisting with due diligence packets, coordinating property tours, and supporting both the office and field teams. If you enjoy a mix of corporate support and light real estate operations, this is a fantastic long-term home.

What You'll Do

+ Manage calendars, meetings, and travel arrangements for executives and property leaders

+ Prepare and maintain lease files, tenant documents, vendor contracts, and compliance records

+ Support onboarding of new tenants, move-in packages, insurance documentation, and contact updates

+ Assist with project documentation, permitting files, and city/county submissions

+ Coordinate investor reports, meeting materials, and internal presentations

+ Help monitor key deadlines related to lease renewals, options, notices, and property milestones

+ Update and maintain CRM, tenant lists, and property management software

+ Support accounts payable tasks: invoice coding, approvals routing, and vendor onboarding

+ Greet visitors, manage reception duties, and assist with office operations

Requirements

+ 2-4+ years administrative experience; real estate admin strongly preferred

+ Strong communication skills and polished professional presence

+

Experience with Yardi, App Folio, MRI, or similar is a plus

+ Organized, detail-oriented, and excellent with multi-tasking

+ Comfortable interacting with property managers, tenants, and vendors

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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