Office Admin

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ATS Welding is rapidly expanding into a full-service industrial construction and welding company with a commitment to safety and quality. We specialize in delivering high-quality projects across the industrial and energy sectors. We are currently seeking skilled employees to support our crews both in the field and from the office. If you’re hardworking, safety-conscious, and ready to play a key role in our growth, we want to hear from you.

• Document Management:
  Ensuring all project documents and dailies are properly filed and submitted to the appropriate parties for processing.
• Recordkeeping:
  Maintaining databases for employee records, equipment logs, and project progress documentation.
• Project Coordination Support:
  Assisting with project scheduling, handling of work/purchase/change orders, communicating with subcontractors, and assisting in obtaining and tracking permits to ensure compliance with local regulations.
• Communication:
  Handling phone and email inquiries from clients, vendors, and other stakeholders; coordinating meetings between staff and clients; acting as a liaison between office and field staff.
• Procurement and Inventory Support:
  Assisting in ordering materials and supplies needed for projects and keeping track of inventory levels to ensure necessary equipment and materials are available for projects.
• Financial Support:
  Data entry, invoicing, and payroll assistance.
• Health and Safety Documentation:
  Maintaining safety records, incident reports, and ensuring that safety meetings and training are documented, as well as ensuring that safety equipment is ordered and distributed to site staff as needed.
• General Office Support:
  Office supply management, data entry and reporting.
• Technology and Systems:
  Using software tools to assist with daily operations and maintaining up-to-date project information, employee details, and inventory lists in relevant databases or systems.

• Education:
  
  High school diploma or GED required; associate degree or certification in business administration, office management, or a related field preferred.
• Experience:
  
  1+ years of experience in an administrative or clerical role preferred, preferably in the construction, engineering, or industrial sectors.
• Technical
  
  Skills:
  
  Proficiency in Microsoft Office Suite; familiarity with construction‑related software, database management experience, and basic knowledge of accounting/payroll systems.
• Organizational
  
  Skills:
  
  Strong organizational skills to manage and maintain large volumes of documentation, including drawings, contracts, permits, and invoices; ability to manage multiple projects simultaneously with accuracy and attention to detail.
• Communication
  
  Skills:
  
  Excellent verbal and written communication skills, strong interpersonal abilities to work effectively with project managers, field staff, vendors, and clients.
• Problem‑Solving and Adaptability:
  Ability to identify and resolve administrative or logistical issues quickly, especially when it comes to document control, scheduling conflicts, or procurement challenges.
• Regulatory Compliance Knowledge:
  Understanding of relevant regulatory requirements, such as OSHA standards, and permitting helpful.

• Competitive pay rates and benefits
• Opportunities for professional development and career growth
• A supportive and inclusive workplace culture

• Entry level

• Full-time

• Administrative

• Oil and Gas

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