Executive Assistant

Overview

At Snoqualmie Valley Health, we’re not just in the business of healthcare; we’re in the business of empowering our community to live boldly and live well. Our commitment to excellence and innovation calls for team members who will build trust, obsess over excellence, lead innovation, and deepen connections within our community. We are guided by our core values, and we’re looking for someone who can embody those principles as part of our dynamic and growing team.

Located in a trail-blazing, adventure-loving town at the base of the Cascades, Snoqualmie Valley Health is an independent public hospital district serving a vibrant community that thrives on both adventure and connection. This is more than a job, it’s an opportunity to be part of something bigger.

JOB TITLE:

Executive Assistant

Executive Assistant who thrives in a fast-paced, values-driven environment providing administrative and organizational support to the Chief Nurse Executive and Chief Strategic Operating Officer of Snoqualmie Valley Health, a public hospital serving the community with excellence and integrity. This role requires exceptional attention to detail, strong judgement, and the ability to manage confidential and sensitive information. The Executive Assistant proactively takes charge of complex schedules, prepares reports, works across organizational boundaries with awareness of external dynamics, and supports strategic initiatives to ensure the success of the Executive Team and SVH as a whole.

In this role you will do the following:

• Manage complex calendars for the CNE and CSO, including scheduling meetings and travel. Anticipate needs and keep the executives one step ahead.
• Prepare agendas, coordinate materials and keep minutes/action items during meetings where the executive is in attendance.
• Draft correspondence, reports, and presentations with a high level of accuracy and professionalism.
• Serve as a liaison between the CNE/CSO and internal departments, external partners, and community stakeholders by building trusted relationships.
• Monthly credit card reconciliation and expenditure reimbursements.
• Support executive projects, ensuring milestones and deliverables are met.
• Maintain organized and professional systems for files, contracts, and documentation.

• Build Trust:
  We exhibit integrity, transparency and compassion in every interaction.
• Obses s Over Excellence:
  We have high standards and seek continuous improvement.
• Lead Innovation:
  We lead with creativity, agility and think bold in our approach.
• Deepen Connections:
  We build strong relationships with our patients, their families and partners in the communities we serve.

• Required
  
  Education:
  
  Bachelor’s degree in Business Administration, Public / Health Administration, or related field preferred.

• Minimum of 3-5 years of experience as an Executive Assistant or Administrative Professional supporting senior leadership, preferably in a healthcare environment.

• Advanced proficiency in Microsoft Office Suite (Excel, Teams, Word, PowerPoint, Outlook);
  Experience using AI tools for drafting, summarization, or workflow efficiency preferred.
• Exceptional organizational and time management skills; ability to prioritize multiple assignments, meet deadlines, and maintain professionalism under pressure. Self-motivated to provide excellence and ask questions promptly.
• Excellent written and verbal communication abilities, with strong attention to accuracy and detail.
• Ability to interact effectively with executives, clinicians, board members, and community leaders. Managing up, down, and across with grace and clarity.
• High degree of discretion, integrity, and confidentiality.
• Commitment to the mission and values of Snoqualmie Valley Health District and the communities it serves.

• Lively and dynamic office environment within a hospital administrative setting.
• Strong interpersonal relationships.
• May require occasional early morning, evening, or weekend work to support scheduled board meetings and hospital events.

• Ability to work in a fast-paced environment and handle multiple priorities.

• Medical
• Dental
• Vision
• Pharmacy
• Health Reimbursement Account (HRA)
• Life and AD&D
• Retirement Plan
• Employee Assistance Program (EAP)
• Flexible Spending Account (FSA)
• Travel Assistance &  Protection
• Pet Insurance
• Other Voluntary Benefits

• The Flu shot or documented and approved exemption (during Flu season) is a condition of employment.
• Snoqualmie Valley Hospital is a drug-free workplace. We require a drug screening as a part of our onboarding process.

OTHER DUTIES:
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that may be required. Duties, responsibilities, and activities may change at any time with or without notice.