Facilities Maintenance Administrator

Position:

Facilities Maintenance Administrator

Customer Solutions Centre, Slough Head Office (Slough; Berkshire);
Please note this role is in office only.

permanent, full-time

Monday to Friday 37.5 hours (7:30am-4pm)

£32,000 per annum

24 days holiday pro-rated (plus bank holidays); health cash plan; onsite parking; onsite restaurant; auto enrolment pension scheme; workplace learning.

STRICTLY NO AGENCIES PLEASE

Due to continued growth and development, we are now looking for a Facilities Maintenance Engineer to join us in our Heath and Safety Division out of our Slough Head Office, working to deliver real and effective solutions to office maintenance.

• Promote and uphold a culture of health, safety, and environmental responsibility across all facilities activities.
• Liaise with the Health, Safety & Wellbeing Team to ensure the facilities meet government regulations and environmental, health, and security standards.
• Conduct regular inspections of racking, pallet trucks, ladders, and storage areas to ensure compliance and safety.
• Ensure the stockroom and storage areas remain clean, tidy, and free from hazards.
• Enforce all company health and safety policies and train staff on correct procedures and emergency protocols.
• Report all accidents, incidents, and hazards immediately, and avoid unsafe practices at work.
• Ensure adequate security systems are in place, including alarms, CCTV, and access controls.

• Manage all stock movements, ensuring accurate tracking and reconciliation of inventory.
• Maintain records for all inward and outward inventory movements in accordance with company procedures.
• Process claims for faulty, late, or short deliveries as required.
• Oversee receipt of stock in line with company policies.
• Update purchase order (PO) systems and process payments once stock is reconciled.
• Coordinate cleaning, waste disposal, security, parking, and catering services.
• Inspect buildings and structures to identify required repairs, maintenance, or renovations.
• Manage maintenance schedules and arrange ad hoc repairs as needed.
• Track and plan both short- and long-term improvements to building upkeep.
• Liaise with contractors and external partners (e.g., cleaning teams, Segro) to maintain the building and surrounding grounds to a high standard.
• Assist in managing departmental budgets to ensure cost effectiveness.
• Serves as the first point of contact for IT-related issues, ensuring a high rate of quick resolutions.
• Coordinates with Lanes Group IT and Thames Water IT teams when required to ensure the successful closure of support tickets, as well as the effective management of site upgrades and outages.

• Actively suggest improvements that enhance productivity, safety, or system efficiency.
• Communicate with care, professionalism, and passion for the company and its brand.
• Maintain a positive and constructive approach at all times.
• Support open and transparent communication to help find solutions.
• Deliver on commitments and support your team in achieving collective goals.
• Volunteer for projects where appropriate to support the wider success of the company.
• Be aware of all Lanes Group policies and your responsibilities towards them.
• Embrace and promote Lanes Group values and culture.
• Undertake ad hoc projects, tasks or duties as and when required or requested by the Senior Leadership Team.

So if you enjoy delivering only the best in facilities management, where no two days are the same and want to join a growing company that not only values you and your ability - but also strives to develop your potential and further your career progression, then we are the right company for you.

What is essential is the ability to work safely to quickly diagnose and deliver practical and efficient solutions to attain the highest levels of service for our employees.

The ideal candidate will have a keen eye for detail, excellent organisational skills and effective communication and interpersonal skills. There will also be commitment to upholding the highest standards of safety and compliance within the context of our operations at Lanes Group. A UK drivers licence is essential.

At Lanes Group, we are dedicated to fostering a diverse and inclusive workplace where everyone feels valued and empowered. We believe that our differences make us stronger and are committed to providing equal opportunities for all employees. We welcome and encourage applications from individuals of all backgrounds, including those from underrepresented groups. Join us in our commitment to creating a more inclusive and diverse world.

Lanes Group are a signatory of the 'Charter for Employer Positive About Mental Health' run by Mindful Employer.