Part Time Administrator - maternity cover

Job description – Part time Administrative Officer - Fixed term 12 months, for maternity cover

To provide around 10 hours of administrative support per week to the Manager, Activities Leader and the Chair of the Board of Directors to ensure smooth running of the office.

• Check emails and correspondence daily and inform Manager about matters needing attention.
• Answer telephone, listen to voice mail and take messages in the absence of the Manager.
• Maintain detailed records and filing systems as required.
• Support Chair and/or Manager to schedule meetings, take minutes for volunteer and committee meetings and ensure that paperwork is printed and ready for meetings.
• Make online purchases for office supplies under supervision of Manager, Chair or Treasurer.
• Collate record of petty cash receipts and volunteer expenses.
• Print or copy documents as required.
• Maintain diary of bookings for premises in consultation with CEO.
• Update website, newsletters and leaflets.
• Support Manager to file and archive documents.
• Design forms, posters and leaflets etc and send out letters as and when required.
• Maintain confidentiality and protect operations by keeping information confidential, working within GDPR guidelines.
• Undertake any other duties commensurate with the role under the direction of the Manager.

• Educated to minimum GCSE/Level 2 or equivalent Essential
• Experience of working in an office environment Essential
• Experience of using Windows 10/11 Essential
• Experienced in using Microsoft Office 365 including email, Word/Publisher, PowerPoint and Excel. Essential
• Good written and verbal communication skills Essential
• Experience of taking notes of meetings. Desirable
• Filing and maintaining manual and online data. Essential
• Ability to work in a team and independently. Essential
• Efficient time management skills Essential
• Able to work flexibly. Desirable
• An understanding of people with learning disabilities. Desirable
• An understanding about working for a small charity or organisation Desirable