Accounts Receivable and Payable Clerk

Ideal Accounts Payable Clerk Profile

The ideal Accounts Payable/ Receivable Clerk is a detail‑driven, highly organized accounting professional who thrives in a fast‑paced, multi‑entity environment. They bring strong technical accounting skills, a deep understanding of cash‑basis bookkeeping, and the ability to manage high‑volume transactions with accuracy and consistency. This person is proactive, dependable, and committed to maintaining clean financial records that support timely reporting and informed decision‑making.

• Multi‑Entity Expertise:Comfortable managing AP/AR workflows for several entities simultaneously, including coding invoices to the correct company, tracking intercompany transactions, and maintaining clear audit trails.
• Cash Accounting Proficiency:Strong understanding of cash‑basis accounting principles, including cash disbursements, bank reconciliations, and timing considerations for expense recognition.
• Exceptional Attention to Detail:Ensures accuracy in invoice entry, vendor setup, payment processing, and documentation. Spots discrepancies quickly and resolves them efficiently.
• Process‑Oriented Mindset:Follows established procedures while also identifying opportunities to streamline workflows, reduce errors, and improve efficiency.
• Vendor Relationship Management:Communicates professionally with vendors, resolves billing issues, and maintains positive working relationships.
• Tech‑Savvy:Comfortable using accounting software and digital AP tools. Learns new systems quickly and uses technology to stay organized.
• Dependable & Self‑Directed:Manages deadlines, prioritizes tasks across multiple entities, and maintains consistent accuracy without constant supervision.
• Team‑Oriented:Collaborates effectively with VA’s, controller, COO, and operations teams to ensure smooth month‑end and year‑end processes.

• Process high‑volume invoices across multiple entities with accurate coding and documentation.
• Prepare and execute weekly or scheduled payment runs, ensuring proper approvals and cash availability.
• Reconcile vendor statements and resolve discrepancies promptly.
• Maintain organized digital records for audits, reporting, and compliance.
• Assist with cash‑basis bank reconciliations and support month‑end close activities.
• Monitor AP/AR aging reports and communicate payment timing with owner/ COO/ and Controller.
• Support intercompany billing and expense allocations as needed.

• Reliable, consistent, and trustworthy with sensitive financial information.
• Strong communicator who can explain issues clearly and professionally.
• Comfortable juggling competing priorities without sacrificing accuracy.
• Curious and improvement‑minded—always looking for ways to make processes smoother.