Marketing Production Coordinator

Washington Pavilion Management, Inc. (WPMI) is seeking a highly organized and detail-oriented Marketing Production Coordinator to support the successful execution of marketing projects across the organization. This role plays a critical part in ensuring smooth workflow, timely delivery, and clear communication across internal teams and external partners.

Be the glue of our marketing team and the first friendly point of contact for departments, partners and clients across our venues, events and ventures. You'll keep projects moving and creative ideas on track. Positive energy, flexibility and a can-do attitude make you a perfect fit for this role!

If you have a strong sense of accountability, excellent communication skills, and enjoy coordinating multiple moving pieces within a fast-paced environment, we invite you to apply!

The Marketing Production Coordinator serves as the operational hub of the marketing department—tracking projects, managing timelines, and facilitating communication across departments and vendors. This position is responsible for maintaining marketing schedules, organizing production meetings, and helping ensure that campaigns and materials are executed on time and in alignment with brand standards.

Manage project timelines and assignments using project management software (currently )

Monitor progress, follow up on deliverables, and identify potential delays or obstacles

Coordinate workflow for marketing initiatives such as digital campaigns, print materials, signage, social media, and website updates

Assign and track tasks with internal staff and external partners to ensure timely completion

Schedule and lead weekly Marketing Production Meetings, prepare agendas, and document key action items

Serve as the liaison between marketing, other departments, and external vendors regarding project timelines and updates

Work closely with departments such as Guest Services, Sales, Education, Development, and Programming on project details

Partner with other project coordinators across the organization on shared campaigns and seasonal efforts

Maintain accurate records of project timelines, updates, and outcomes

Communicate changes, adjustments, and progress updates to relevant stakeholders

Provide regular project status summaries and reports for department leadership

Assist with intake, scoping, and planning of new marketing requests

Track internal deadlines related to event launches, collateral development, and seasonal marketing efforts

Provide general administrative support and contribute to process improvement initiatives within the marketing team

Associate’s degree required;
Bachelor’s degree preferred (marketing, communications, project management, or related field)

1–2 years of experience in project coordination, marketing operations, or administrative support

Proficiency with project management tools such as , Trello, Asana, or similar platforms

Strong organizational, time management, and multitasking abilities

Clear, professional communication skills and the ability to work effectively across teams

Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Previous experience in a marketing or creative services environment is a plus

We provide a
dynamic and engaging workplace
with
competitive compensation
and an
outstanding benefits package
, including:

• Medical, Dental, and Vision Insurance
• Company-paid Life Insurance, Short-Term Disability, and Long-Term Disability
• 401K Retirement Plan with a 6% Company Match
• Generous Paid Time Off (including personal, sick, and holidays)
• Free Washington Pavilion Membership + Exclusive Employee Perks
  , including ticket and event discounts, on-site café discounts, and staff appreciation events.

If you’re a dependable team player who thrives on organization and communication, we encourage you to apply and be part of a dynamic marketing team making a meaningful impact.

Accessibility:
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Phone:

Email: (Use the "Apply for this Job" box below).

Equal Opportunity Employer, including disabled and veterans.

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