Cash Administration Analyst

What You Can Expect In This Role

Perform cash consolidation, banking and disbursement functions, handling sensitive financial documentation and large monetary transactions through banking systems and internal reporting. Accountable for complex and consistent maintenance and compliance with financial controls for all disbursement functions. Maintain and adhere to all specified controls as defined by company control standards. Work with Sammons Financial (SF) related disbursement and banking initiatives, interacting with internal and external customers, reflecting our shared corporate values.

This role involves time sensitive handling of a complex variety of functions which carry significant financial risk to the organization if not processed correctly. Complete functions of the role with a professional, positive work demeanor that aligns with the Sammons Financial culture and values.

• Responsible for all aspects, from start to finish, of cash consolidation analysis and communications with investment partner to move excess funds to custodial accounts. This includes but is not limited to: obtaining bank reports from multiple banks, monitoring posted deposits from bank branches into national accounts, transferring funds into operating accounts, recording transfers and making corrections if deposited into incorrect accounts and understanding financial transaction source and flows.
• Accountable for dynamic hedge requests and communications with banks and investment brokers regarding the trades and options and verifying accuracy of transactions; communicate any identified inaccuracies to the appropriate party and handle the situation in an efficient manner to ensure risk of penalties is mitigated.
• Evaluate and understand financial documents. Appropriately handle the necessary processes while understanding the implications and risk in the event of mishandling.
• Responsible for preparing, balancing, transmitting and saving Automatic Clearing House (ACH) debit and credit files, dealing with returns and National Automated Clearing House Association (NACHA) notices within, at times, tight time frames.
• Initiate manual ACH requests and monitor transactions; handle critical communications and follow-up after the release.
• Understand the financial penalties and risks associated with the functions of the role and proactively handle all functions keeping tight deadlines and potential financial risk at the forefront of processing.
• Accountable for the handling, monitoring and communicating of credit card batch files and transaction processes.
• Balance and transmit AP credit card file; work with Accounts Payable regarding any discrepancies.
• Monitor all automated and manual incoming files and communicate any issues with programmers and business partners.
• Handle outgoing variable, tax, inter-company and miscellaneous, potentially high dollar, wire transfers on banking systems; understand the risk associated with variable handling (i.e. trades) in addition to the financial risks associated with mishandling or missed deadlines.
• Responsible for the daily disbursement and processing of checks in a timely manner under strict deadlines, including the handling of loan letters and endorsements.
• Process returns, reversals (reissue check if necessary), recalls and research items and communicate with applicable users that handle them.
• Handle rejected checks and resolve issues in a timely manner.
• Maintain Treasury Operations group mailbox correspondence and complete, research or correct any requests.
• Complete all disbursement related general ledger entries into JEEI upload daily and understand accounting requirements.
• Support Anti Money Laundering compliance initiatives by analyzing, documenting and communicating potential issues.
• Document appropriate status spreadsheets daily.
• Rotate disbursement desk functions monthly to keep knowledge and expertise current.
• Work rotation on Sammons Financial  closed holidays when the banks are open.
• Scan and index specific disbursement activity into the library for retention; review and rotate imaged packets that have been scanned ensuring all data is intact.
• Accountable for timely and…