Purchasing Analyst
Job in
Sioux Falls, Minnehaha County, South Dakota, 57102, USA
Listing for:
City of Sioux Falls
Full Time
position
Listed on 2026-01-25
Job specializations:
-
Business
Supply Chain / Intl. Trade, Business Management, Business Development
Job Description & How to Apply Below
Purchasing Analyst in City of Sioux Falls, SD. This role will support the Water Reclamation and Facilities Management Departments and provide strategic procurement support for day-to-day operations and capital projects, including participation in the development and budgeting of the five-year capital equipment and capital improvement plan. The position will develop procurement contracts for supplies and services to streamline department operations, maximize efficiency, and control costs.
Knowledge of MRO supplies, public utility supplies, building trades, and suppliers/contractors is preferred to provide supplies and services. The ability to draft bidding specifications for contracted services and supplies is required. The culture is service-oriented with accountability to taxpayers and supporting department operations, and procurement decisions align with the city’s values: transparency, fiscal responsibility, and ethical stewardship of public funds.
- This role ensures compliance with applicable laws, regulations, and procurement policies, including enforcement of established requirements.
- There is a culture of process and structure, with clear rules around bidding, contracts, and vendor selection.
Job Responsibilities Collaborate with departmental personnel and lead strategic centralized procurement services, develop contracts, bid specifications, and author requests for proposals and agreements for the procurement of equipment, supplies, and services.Ensure compliance of requisitions, bids, and proposals with all regulations. Verify availability of funds and corresponding budgets and appropriate approvals have been completed. Maintain detailed and organized records to ensure the City’s position is well-documented.Lead major complex procurement projects, in coordination with multiple departments, negotiate contracts and assist drafting agreements.Develop and maintain a network of supplier relationships, hold suppliers and contractors accountable for compliance with specifications, plans, delivery timelines, and pricing. Facilitate the resolution of problems and issues arising from the purchase of equipment, supplies, and services. Implement and provide support for the utilization of the City’s procurement applications, including end-user training and troubleshooting.Facilitate comprehensive procurement services, adhere to all regulations, conduct pre-bid conferences, address inquiries on bids or proposals, coordinate and communicate responses, and recommend course of action for internal and external stakeholders. Compile, analyze, communicate, and document bid results and prepare internal reports.Review, tabulate, evaluate, document price quotes, bid and request proposals, bid specifications, and construction documents. Ensure specifications or qualifications are compliant with regulations and make recommendations and facilitate selection meetings.Develop and lead strategic contracts and inventory management best practices, maintain awareness of supply chain, communicate status with departmental partners, and ensure efficient and cost-effective service delivery. Conduct research, evaluate vendors, perform cost-benefit analysis to find suitable supply options, and recommend and approve suppliers.Collaborate with departments to establish annual and multi-year purchasing contracts to ensure timely delivery of equipment, supplies, and services. Provide departmental support to ensure utilization of the City’s procurement and financial software applications, including end-user training, troubleshooting user technical issues, and assisting with data entry or account setups.Oversee fulfillment of orders including order tracking, service fulfillment, monitoring vendor performance, following up on warranties and service agreements, completing pricing revisions and order cancellations, and resolving product or invoice discrepancies.Provide coordination support with departments to lead purchasing logistics for disasters and FEMA events. Support the disposal of the City’s surplus property and the annual surplus property auction.Perform other duties and functions as outlined for this position in the…
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