Legal Administrative Specialist

Overview

Why Join Our Team The Minnehaha County Public Advocate's Office invites applications for a Legal Administrative Specialist to join our team. We are a small office looking for a Legal Administrative Specialist to support attorneys with legal administrative tasks such as preparing legal documents, scheduling appointments, preparing case information for client files, and assisting clients.

Our employees enjoy a comprehensive benefits package including paid holidays; health, dental, vision, and life insurance; generous PTO program; extended sick leave program; inclusion in the South Dakota Retirement System (SDRS); and a deferred compensation plan.

• Manage incoming phone calls, welcome clients, and assist walk-in visitors.
• Prepare legal documents, including letters, orders, affidavits, motions, summonses, and briefs. Take and transcribe notes and dictation, ensuring accuracy.
• Coordinate, monitor, and update scheduling and arrangements for legal proceedings.
• Copy, request, and organize reports and records.
• Establish and maintain effective filing and information management systems for accurate recording, storage, retrieval, and utilization of data.
• Prepare and track employee leave time for timesheet. Monitor attorney time for billing purposes.
• Process incoming and outgoing mail. Prepare purchase orders and county vouchers for processing and payment. Coordinate office supply orders.
• Assist in filing pleadings and ensure completion of procedures required by various motions.

• High school diploma or GED plus two years related work experience. Comparable combination of education and experience may be considered. Must successfully complete pre-employment background process. Working knowledge of modern office practices and procedures. Skill in operating a personal computer with speed and accuracy. Ability to communicate effectively orally and in writing. Ability to establish and maintain effective working relationships with employees, other agencies, and the public.
  
  Ability to maintain professional appearance and demeanor.

Minnehaha County is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion or creed, national origin or ancestry, citizenship, sex or gender including pregnancy, sexual orientation and gender identity, marital status, age, disability, veteran’s status, genetic information, or any other legally protected status. Arrangements for accommodations required by disabilities can be made by contacting Human Resources at .

• Coverage effective 1st of the month following 30 days of employment.
• Available for employees and dependents.

Health/Prescription - Minnehaha County's health benefit plan offers low deductibles with two network options for coverage:
Avera or Sanford. The county pays for 75% of the premium rates. Pharmacy benefits included.

Dental - Minnehaha County offers dental insurance through Delta Dental which covers 100% of diagnostic and preventative services.

Life Insurance - Minnehaha County provides a $15,000 basic life insurance policy for every full-time employee along with an additional $15,000 accidental death and dismemberment (AD&D) benefit. Additional term life insurance and AD&D may be purchased by employees for themselves and dependents through payroll deduction.

• Retirement Plan - Minnehaha County participates in the South Dakota Retirement System. Employees receive a 6% match (8% for certified law enforcement). Other SDRS benefits include long term disability. Employees are vested after 3 years of continuous employment.
• Deferred Compensation Plan - Employees may choose to save additional funds toward retirement on a pre-tax or after-tax (Roth IRA) basis through our supplemental retirement program.

• Paid Time Off - approximately 128 hours (16 days) per year
• Holiday Leave - 11 days per calendar year
• Extended Sick Leave - approximately 48 hours (6 days) per year
• Flexible Spending Plan - Flexible Spending Reimbursement Accounts (FSA) for Health Care and Dependent Care. Pre-tax basis.
• Eye Med Vision Policy - Vision plan for employees and dependents with a frame or lens allowance and annual eye exam.