Administrative Assistant

Overview

Are you someone that enjoys a variety of work, organization, and being around people? If so, we’re looking for a detailed, team-oriented Administrative Assistant who enjoys working alongside others to support our daily operations and help keep our office running smoothly.

The Administrative Assistant plays a key role in supporting the firm’s operations, staff, and workplace culture. This position requires a reliable, organized individual who enjoys a variety of tasks, can manage multiple priorities, and takes pride in creating an efficient and welcoming office environment.

• Assist with incoming phone calls and welcoming visitors as needed.
• Provide general administrative support to staff members and leadership.
• Coordinate office luncheons and assist with other internal events.
• Assist with planning and organizing company gatherings and staff activities.
• Support employee recognition efforts, including tracking milestones and coordinating gifts.
• Manage office supplies, company materials, and branded merchandise.
• Coordinate conference registrations, travel arrangements, and related logistics.
• Support facility and vehicle maintenance coordination, including preventative upkeep, licensing, and registrations.
• Partner with team members to assist with dictation and documentation of project punch lists.
• Run occasional company errands and assist with special projects as needed.
• Help coordinate community engagement activities as applicable.
• Other duties as assigned.

• High School Diploma or equivalent.
• Valid driver’s license and clean driving record.
• Previous administrative or office experience preferred.
• Proficiency with basic computer applications and Microsoft Office products.

• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Ability to work independently and collaboratively.
• Possess great interpersonal skills (listening, diplomacy, responsiveness).
• Be detail-oriented, self-motivated, and possess a professional work ethic.

• Competitive wages based on experience
• Flexibility in schedule – work life balance (20 hours/week)
• Paid Parking

Architecture Incorporated was established in July 1976 with the objective of providing the highest level of design excellence obtainable and to play a major role in improving the quality of our environment. At Architecture Incorporated, over half our team has been with us for a decade or more, reflecting our commitment to fostering loyalty and professional growth and a significant portion of our work coming from repeat clients.

Organize, support, celebrate, and connect with our team. Come join us!

Architecture Incorporated is an Equal Opportunity Employer.