Temporary Division Administrative Assistant

Temporary Division Administrative Assistant

Join to apply for the Temporary Division Administrative Assistant role at Muth Electric, Inc.

Position is operating out of Cedar Rapids, IA.

Muth Electric is seeking a Temporary Administrative Assistant in Cedar Rapids, IA. Preferred candidates will be familiar with administrative construction practices and will provide administrative support to the Project Manager and Superintendent from the job site on all matters as requested.

• Operate computers programmed with accounting software to record, store, and analyze information.
• Answer and direct phone calls as appropriate; screen particular calls to eliminate and reduce unwanted calls by telemarketers.
• Create work order tickets.
• Enter and verify labor, material, other costs, completion, and cost summaries for Work Orders.
• Match packing slips with invoices and record the necessary information to perform invoice approval.
• Track Service Jobs In Progress.
• Verify employee time cards weekly.
• Prepare correspondence such as quote letters and mailings in a timely fashion.
• Handle freight claims.
• Complete Service Estimates as directed.
• Perform collections for past‑due customers.
• Meet deadlines set by Corporate for weekly and month‑end processing.
• Track petty cash, process credit card payments, and make bank deposits as necessary.
• Assist in purchase order entry as needed.
• Assist Service Manager as necessary.
• Assist Customer Service Representative as necessary and applicable.
• Prepare, complete, and submit Operation and Maintenance Manuals (O&M) as required by project.
• Receive and maintain shop drawings for all projects in progress.
• Track vehicle wash records, log mileage transfers, and other pertinent information as directed.
• Complete locates as requested.
• Complete state and city affidavits as requested.
• Complete employee orientations, collect required paperwork and communicate necessary information.
• Perform general administrative office duties such as copying, updating manuals, ordering general office supplies, filing, sorting and distributing mail and faxes, and handling correspondence, including the coordination of pick‑up and delivery of express mail services (Fed Ex, UPS, etc.).
• Perform other duties as requested and assigned in a timely fashion.

Entry level

Temporary

Administrative

Administrative and Support Services

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