Construction Project Coordinator

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This role is part of a strategic hiring initiative to add over 20 new team members to support our growing organization. It is an on-site role located at our headquarters in Sioux Falls, SD.

At POET, it is our mission to be good stewards of the Earth by converting renewable resources to energy and other valuable goods as effectively as humanly possible. For over thirty-five years, our drive and passion to change the world has enabled us to become the largest producer and marketer of bioethanol and a leader in sustainable products in the world.

We’re all on the same team. We always communicate. And we park our egos at the door. These aren’t just slogans on our walls. It’s the way we do things  provide an environment for team members to maintain a healthy work-life balance. It’s the best way to optimize health, wellness, and productivity in a sustainable way. We work hard. We play hard.

We have frequent team events, volunteer efforts, and we know how to celebrate wins!

The Project Coordinator position is a business process expert who fosters continuous improvement in project related administrative activities. The Project Coordinator will also provide support to Project Management and Engineering teams in various project related functions relating to documentation, drawings, submittals, schedules, budgets, punch lists, contract administration, and data entry. As a part of the POET team, the Project Coordinator will provide feedback and suggestions to improve project documentation standards, business workflows, and other topics to promote world class execution.

The Project Coordinator will also provide business process training as needed.

• Setting up, organizing, and monitoring sets of electronic project documents including plans, specifications, addenda, field modifications, and change proposal requests.
• Maintaining the POET document management standards and protocol. Instructing, training, and advising team members of such standards on a routine basis.
• Investigating and promoting innovation in documentation management including software and business workflows.
• Obtaining and distributing complete sets of project documentation to the owner, subcontractors, vendors, and POET construction sites as directed and authorized.
• Assisting the Project Management & Engineering teams with general administrative duties to support POET objectives.
• Acting as the point of contact in the office for suppliers, vendors and subcontractors involved in assigned projects. Answering questions or obtaining needed information/drawings/submittals.
• Creating agenda, recording minutes and organizing notes for various meetings.
• Tracking and coordinating information between Engineering Work Request (EWR) manager and Engineering groups.
• Maintaining a team environment at all times and being a champion for POET in the community.
• At POET, we’re all on the same team. We all help out with responsibilities that may not be specifically listed here.

• High school diploma or equivalent required. Associates Degree or above in a related field, preferred.
• 2-3 years of experience in a coordinator role managing project deliverables, preferred.
• Very strong organizational skills. The ability to coordinate multiple tasks for a large professional team.
• Highly professional and assertive. Must communicate precisely and accurately to internal team members, contractors, vendors, etc.
• Excellent organizational, time management, and communication skills as well as the ability to adapt to change.
• You know the basics of Microsoft Office Suite. You’re capable of learning new programs.

• This position operates in an office environment, working at a personal computer where you may sit or stand. Most of our Sioux Falls office workspace consists of an open-concept design intended to promote open communication and collaboration.
• Occasional travel may be required including flying/driving and overnight stays.

At POET, we encourage internal development and growth by allowing team…