Executive Administrative Assistant

Take Charge of Your Career at Interstates

At Interstates, we don't just show up to work, we show up for each other. From our headquarters in Iowa to job sites across the country, we're doing award-winning electrical, controls, automation, and OT work that powers industrial facilities for clients here in the U.S. and around the world. Whether you're bending conduit, wiring panels, writing code, supporting projects, or helping things run behind the scenes, you'll be part of a crew that works hard, shares laughs, and takes pride in doing quality work.

We believe in building strong teams, doing the right thing, and making a difference in the communities where we live. If you want to grow and do meaningful work, you'll feel at home here.

Location: Sioux Center, IA

Schedule: 30-35 hours/week (school-day friendly) or full-time

This position is for someone who thinks ahead, connects dots, and drives projects forward. You'll work side-by-side with a senior leader as a trusted partner, owning systems, driving follow-through, and helping ensure the right things happen at the right time-with the right people.

If you love structure and people, enjoy building processes, and take pride in moving work forward, this role will feel meaningful from day one.

• Strategic Calendar & Time Management - manage the calendar as a strategic tool, not just a scheduling exercise.
• Action Item Tracking & Accountability - ensure meetings lead to action.
• Process Ownership & Continuous Improvement - own and manage key recurring processes, including maintaining tracking systems, drafting communications and managing documentation.
• Email & Information Flow Management - review and prioritize incoming information.
• Long-Term Planning & Leadership Support - participate in work sessions to support brainstorming and long-term planning.
• Communication Planning & Creation - draft and manage executive communications, presentations, and first-draft documents.

Who You Are: Someone who combines precision, initiative, and people-awareness.

• 3-5 years of executive or senior-level administrative experience
• Exceptional organizational skills and attention to detail
• A process-oriented mindset that values clarity and follow-through
• Strong written and verbal communication skills
• The ability to take initial direction and independently drive work forward
• A genuine desire to build personal connections

If you’re energized by ownership, thrive in a role that blends strategy with execution, and want to be a key contributor at the leadership level, we’d love to hear from you.

Interstates may collect personal information as part of your job application, such as your contact details, work history, education, and any information you provide. This information is used only for recruitment, to evaluate your candidacy, and to meet legal requirements. For details about our privacy practices and your rights under the California Consumer Privacy Act (CCPA), please see our Privacy Policy.

By applying, you acknowledge that you have reviewed this notice.

Interstates is an EEO provider and offers a drug‑free workplace. Employment at Interstates is at‑will and may be terminated at any time with or without notice or cause, except as otherwise provided by law.