Clerk

Summary

SUMMARY: Under the general supervision and direction of a Department Head or Commission/Board Chair of Assigned Board/Commission, performs secretarial duties for the Commission or Board as assigned. The majority of secretarial duties (such as the transcription of minutes) are accomplished outside of Town Hall with limited access to Town computer equipment and/or facilities. This position is a part-time position, requiring as many as 20-30 hours per month.

Morning and evening hours may be required.

• Essential Job Functions: Prepares materials for Board or Commission meetings, including agendas; attends meetings normally held in the evening; prepares minutes and other records of actions as necessary; composes letters or reports; establishes and maintains Board or commission records and files.
• Additional
  
  Job Functions:
  
  Coordinates exchange of information as requested.

• Required
  
  Knowledge, Skills and Abilities:
  
  Ability to take shorthand and type with speed and accuracy;
  Ability to handle and possess high volumes of paperwork accurately and efficiently and maintain complex file and record system;
  Ability to learn to operate transcription equipment;
  Ability to take dictation, meeting minutes, and to transcribe notes from rough drafts and/or correspondence with speed and accuracy;
  Ability to meet and deal tactfully and effectively with public officials, employees and the general public;
  Knowledge of filing requirements pursuant to the Freedom of Information Act.

Required Physical and Mental Effort and

Environmental Conditions:

Ability to work evening hours on a regular basis; ability to sit at a desk and work continuously for extended periods of time; ability to file letters, correspondence, reports, etc. in file cabinet drawers ranging from 1 foot to 7 feet from the floor; ability to move throughout the Town Hall and other Town buildings and sites; ability to attend numerous, extended night meetings during the year.

• The skills and knowledge would usually be acquired with a high school diploma and one (1) year's secretarial experience.

Note:

The above description is illustrative of tasks and responsibilities. It is not meant to be all-inclusive of every task or responsibility.