Bilingual Administrative Manager Newcomer Network

Overview

Organization Overview: At Catholic Charities of the Archdiocese of Washington, your knowledge and service in areas such as immigrants and refugees, mental health, social work, employment and adult education, legal and financial services, health care, food assistance, shelter and housing, developmental disabilities and prison outreach can make a profound difference in the lives of many. Through more than 50 programs across the district and five surrounding counties, Catholic Charities is opening doors to help and hope.

At CCADW, we continue to build an inclusive culture that celebrates a diverse workforce. We offer so much more than just a job. We offer careers. We take pride in our “promote from within” culture. We offer professional development, a comprehensive benefits package, and a passion for building and motivating world class, high performing teams. Explore your career opportunity with Catholic Charities.

Join us in Inspiring Hope and Building Futures.

Job Summary: The Bilingual Administrative Manager oversees key financial and administrative operations for the department, including procurement, accounts payable processes, inventory management, and the distribution of gift cards. This role serves as the primary liaison with Accounts Payable, ensures strong internal controls and audit-ready documentation, and coordinates onboarding and offboarding processes for new hires and internal transfers, as well as reimbursement requests.

In addition, the Bilingual Administrative Manager provides Resource Navigation services to individuals seeking assistance, connecting clients with internal and external support. The position also serves as the backup Facility Emergency Response Coordinator (FERC) for the Montgomery County Family Center.

Note:

The original document lists responsibilities in a structured outline with subpoints. For clarity in this format, these responsibilities are summarized as follows: manage emergency financial assistance disbursements for four programs, verify documentation and expenses, track and reconcile payments, serve as the department’s Reqlogic “Super User”, oversee inventory and distribution of gift cards, monitor devices and subscriptions, maintain audit-ready documentation, and identify issues for leadership collaboration.

Additional detailed elements from the original include: a. Disbursement and management of the Navigator Program, St. Leo Emergency Funding, Parish Partners, and Montgomery County Family Center; b. Payment processing via Reqlogic or Intercompany transfers; c. Reconciliation and issue resolution with finance and program leadership; d. Notation as Reqlogic Super User; e. Inventory and compliance of gift cards and Smart Trip cards;

f. Monitoring billing and termination of devices; g. Audit-ready documentation; h. Process improvements with leadership.

Provide primary departmental communications support, manage inboxes, respond to client inquiries, connect clients to resources, enter incident reports, and administer Uber rideshare accounts.

Develop inventory management, coordinate onboarding/offboarding with HR/IT, train staff, manage resources such as badges and devices, and ensure timely termination of access for departing staff.

Maintain Notary Public license, back up FERC duties, schedule and facilitate meetings, draft minutes, and maintain documentation in SharePoint; participate in departmental meetings.

Perform other job-related duties as assigned.

Education and Experience:

• Bachelor's degree in business administration or related field.
• Three years of administrative, financial processing, or program support experience, preferably in a nonprofit environment.
• Experience in procurement, accounts payable, and inventory control.
• Maryland Notary Public license or willingness to obtain a license within three months of hire.

Skills and

Competencies:

• Bilingual (Spanish/English).
• Strong documentation, data entry and record-keeping ability.
• Time management skills and ability to multitask and prioritize work.
• Proficiency with Microsoft Office Suite (Outlook, Excel, Word, Teams, SharePoint).

• Robust Professional development and training opportunities
• Medical, prescriptions, dental and vision insurance
• Retirement savings plan with company match
• Company-paid and supplemental life insurance
• Short Term/ Long Term disability
• Group Life Insurance and AD&D
• Other Volunteer Insurance Benefits
• Flexible spending accounts
• Paid vacation, sick and personal leave
• 11 paid holidays
• Tuition reimbursement
• Employee referral bonus program
• Parenting leave
• Pet’s Insurance

Work Schedule: Monday - Friday, 8:30 AM - 5:00 PM