Facilities & Operations Assistant

Description

The Facilities & Operations Assistant supports the daily functioning of the organization’s buildings, equipment, and operational processes. This role ensures a clean, safe, efficient, and well-maintained work environment by assisting with facility upkeep, operational coordination, vendor management, and administrative support. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced, service-oriented environment.

• Assist with the daily inspection, maintenance, and upkeep of the facility, including common areas, offices, meeting rooms, and storage spaces.
• Monitor and restock supplies such as cleaning products, office essentials, and building materials.
• Basic handyman tasks such as replacing light bulbs, assembling/disassembling furniture, hanging portraits, decorations and troubleshooting minor equipment issues.
• Maintain cleanliness and organization of facility areas in coordination with custodial teams.

• Assist in coordinating day-to-day operational needs, including meeting room setup, office moves, and inventory management.
• Maintain accurate records of facility assets, equipment, and supply levels.
• Operate a company vehicle to complete morning or afternoon pickup/drop-off routes for employees.

• Submit and track maintenance requests, ensuring issues are resolved promptly.
• Coordinate with external vendors such as cleaners, repair technicians, security, and building management.
• Monitor service schedules and follow up on outstanding work orders.

• Assist with tracking invoices, vendor contracts, and purchase orders.
• Support internal communication regarding facility updates.

• High school diploma or equivalent.
• Bilingual in English and Spanish
• Valid driver license with clean record.
• 1–2 years of experience in facilities, operations, office administration, or a similar support role.
• Basic handyman skills, including ability to perform minor repairs.
• Strong organizational and time-management skills.
• Excellent communication and customer-service skills.
• Ability to lift 30–50 lbs and perform physical tasks as needed.
• Proficiency with email, spreadsheets, and work-order or ticketing systems (optional but preferred).
• Possesses a positive, solution-oriented attitude and a willingness to assist with any task necessary to support facilities and operational needs.

• Attention to detail
• Reliability and accountability
• Problem-solving skills
• Ability to multitask
• Team collaboration
• Customer Service Orientation