Property Administrator

Job Title:

Property Administrator / Admin Svcs Associate

Location:

Silver Spring, MD 20910 Duration: 3 months - Possible for extension

Summary:

As an Administrative Services Associate, you will provide support for business operations by conducting processing invoices, updating, and maintaining databases, preparing company forms, and maintaining confidential files.

working with the management team onsite

• Answering Phone Calls
• Handles incoming calls in the management office.
• Provides information or directs calls to the appropriate contact.

• Greets and assists guests upon arrival.
• Ensures visitor protocols are followed.
• Reviews, validates, and submits invoices for approval.
• Coordinates with relevant departments for discrepancies.

• Prepares and monitors purchase orders.
• Supports contract documentation and renewal tracking.
• Communicates with vendors or suppliers for order fulfillment and inquiries.

• General Computer Knowledge - Comfortable navigating various systems and applications; able to troubleshoot basic technical issues.
• General Office Skills - Proficient in tasks such as filing, scheduling, handling phone calls, and maintaining organized work spaces.
• Professional Guest Reception - Able to greet and assist guests in a courteous, confident, and professional manner.
• Email Management - Skilled in composing, organizing, and responding to emails efficiently and with attention to tone and clarity.
• Knowledge of Microsoft Office Suite - Familiar with tools such as Word, Excel, Outlook, and PowerPoint; capable of using them for day-to-day operations.

• Organized
• Able to multitask
• Team player

The role requires a high level of dependability, with consistent attendance and punctuality being essential to meet operational needs.

Regular and reliable attendance is a critical component of success in this position, as it directly impacts team performance and operational efficiency.

• 0–2 years of experience in administrative roles or related fields
• Preferred, but nor required:
  Background in property management

At least a GED or equivalent required

• General familiarity with common software applications
• Microsoft Office Suite (e.g., Word, Excel, Outlook, PowerPoint)
• Experience using email platforms and basic office productivity tools

1-2 virtual and/or onsite