Operations Assistant

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Performs diverse administrative and secretarial duties for the Communication Director, handling complex and highly confidential data and assisting in designated administrative details using initiative and sound judgment. Requires knowledge of church policy and organizational structure, a high level of technical and Internet-related skills, and strong interpersonal and organizational skills.

• Full‑time hourly position with benefits
• Remuneration:
  Grade 5 ($22.67 – $34.01 per hour)

Hourly employees are eligible for benefits including health insurance, paid time off, and retirement savings plans, with eligibility based on hours worked.

Alyssa Truman

• Maintains a well‑organized office, with an efficient electronic filing system.
• Serves as project coordinator for departmental projects, ensuring deliverables are completed on schedule and within scope.
• Provides weekly updates on project progress with the Communications team and other stakeholders, documenting progress, identifying barriers, and clarifying priorities and deadlines.
• Works with departments to provide excellent customer service and deliver successful outcomes on requested work products.
• Oversees electronic filing and organization of all departmental items, ensuring efficient systems for storing, retrieving, and maintaining documents.
• Coordinates with the Archives, Statistics & Research (ASTR) department on the archiving of departmental materials, both physical and digital.
• Serves as translation coordinator, working with translators to answer questions and convey upcoming items and responsibilities.
• Selects articles and schedules them for the monthly GAiN email, working with contributors to ensure timely submission of materials.
• Processes all departmental financial documentation, including expense reports, Diner’s Club statements, routine purchase orders, check requests, and travel authorizations, ensuring accuracy and compliance with policy.
• Schedules and maintains the daily calendar of the supervisor.
• Screen telephone calls and respond to routine and non‑routine inquiries using standardized formats; refer unusual or complex inquiries to the supervisor or other appropriate offices.
• Compiles and schedules the Communiqué weekly employee update for the General Conference, ensuring timely publication and accuracy of internal announcements.
• Processes incoming mail: opening, dating, sorting, and distributing to departmental staff.
• Processes, issues, and maintains databases for press badges as well as event registration data.
• Manages the Communications Studio schedule and coordinates equipment maintenance.
• Must be a member in regular standing of the Seventh‑day Adventist Church.
• Must maintain a regular and reliable attendance schedule.
• Other duties as assigned.

• Bachelor’s (BA/BS) degree required, with coursework in communications, public relations, broadcasting, or English preferred; applicable, relevant work experience may be acceptable in lieu of academic requirements.
• Minimum of three years of successful relevant work experience required.

• Well‑developed knowledge of principles, policies, and beliefs of the General Conference and the Seventh‑day Adventist Church.
• Strong English language skills essential; proficiency in proofreading required.
• Knowledge of Adobe Creative Suite programs such as InDesign and Photoshop, and experience in a variety of web content management systems.
• Ability to meet daily deadlines often with numerous interruptions.
• Strong organizational skills, teamwork, and ability to adapt and work under emergency situations.

• Mid‑Senior level

• Full‑time

• Management and Manufacturing

• Religious Institutions

Location:

Silver Spring, MD