Registrar, Education ​/ Teaching, Education Administration

Job Competency

• Data Interpretation & Application
• Professional Integrity
• Technological Knowledge

• Manages, supervises, and evaluates daily operations of the Office of the Registrar.
• Manages, evaluates, and ensures the integrity and security of all student records in compliance with state and federal regulatory agency standards and requirements.
• Oversees record management, including mid-term and final grade processes, registration, transfer evaluation, degree audits, class schedules, transfer requests, major declarations, curriculum advising, and program planning.
• Acts as custodian of student records.
• Ensures that all student records reflect appropriate standings (e.g., academic hold, eligibility for graduation, appropriate course loads, and dis-enrollment).
• Counsel students regarding current academic status, research issues to determine origin and recommend corrective measures, and take appropriate measures to assist students in rectifying problem areas and refer to appropriate University personnel for resolution.
• Responsible for the end-of-term processing in Banner, including but not limited to rolling grades to student academic history, repeat/replacing course processes, GPA calculations, academic standing process, President/Dean’s Lists, continuant term rules, and student type updates.
• Submits grades to high schools for Dual Enrollment Students and to third‑party military vendors.
• Maintains basic course information in Banner such as detail, restrictions, pre‑requisites, and base maintenance.
• Develops and publishes the University catalog and coordinates production of the academic calendar.
• Administers and maintains Degree Works to support students, faculty, and advisors in academic planning and degree completion tracking.
• Maintains required institutional reports and prepares regular statistical reports for governing and regulatory agencies.
• Monitors and verifies student enrollment data essential for official internal and external reporting related to academic and student records, including but not limited to the National Student Clearinghouse, auditors, and accreditors.
• Maintains compliance with Family Education Rights and Privacy Act (FERPA) regulations.
• Supervises commencement activities to ensure accuracy of rosters.
• Participates in a variety of academic and student affairs committees to ensure integration of decisions within Registrar operations and serves as Chair of the Commencement and Calendar committees.
• Manages, implements, and maintains the annual operating budget, submitting to the Vice President of Student Affairs and Enrollment Management for review and approval.
• Works cooperatively and in conjunction with a variety of local, state, and federal agencies, universities, and other interested organizations.
• Ensures information governance and data integrity in the Banner student and course information system.
• Provides a broad range of administrative and supervisory functions, supervising assigned staff in accordance with WNMU personnel practices, including recruitment, training, performance evaluation, guidance, and participation in ongoing professional development.
• Maintains comprehensive communication among all contacts (internal and external) and models professional standards and ethics in accordance with WNMU philosophy.
• Performs other duties as assigned.

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