Payroll​/Technician

Position Summary

The Payroll/Benefits Technician is responsible for maintaining accurate records in support of the administration of payroll and benefits processing, for performing data entry for new and existing employees in the college’s Human Resources Information System (HRIS), conducting testing of processes in HRIS and documenting procedures, verifying employment, and assisting employees with payroll and benefits related questions.

As defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.

Note:

This job posting is open until filled. Applications are reviewed upon receipt.

Cochise College requires a post‑offer, pre‑employment background screening of all employees.

• Maintains payroll and benefits data records in the college’s HRIS; enters new employee paperwork, personnel action forms, letters of agreement, and related documents that support payroll and benefits processing and verifying payroll and benefits reports.
• Conduct routine audits of benefits folders to ensure necessary documentation is present and that data records are accurate in the college’s HRIS; gathers missing documentation from employees.
• Conducts testing of processes and procedures in the HRIS in collaboration with other department staff and for keeping documentation up to date.
• Maintains employee benefit and deduction information; enters new employee benefit and deduction forms and ensures accuracy of related payroll processing.
• Responds to inquiries from outside entities regarding employment status; assists in providing receptionist support to the department, including answering phones, processing new hire reports, and other related duties.
• Assists in the training of student employee supervisors related to time entry and payroll related forms, collection of timesheets and follows up on incomplete timesheets, and preparation of special projects as required.
• Performs other duties as assigned.

Employees are expected to accomplish assigned duties in an efficient, effective and competent manner and to strive for improvement and excellence in all work performed. Additionally, employees must understand the comprehensive role of the community college and cooperate and work harmoniously with students, faculty and staff, and the public. Employees will follow all college policies, rules, regulations and guidelines as they relate to this position.

• Associate’s degree from a regionally accredited institution of higher learning recognized by the U.S. Department of Education.
• Three years related experience.
• An equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved may be considered.

• Knowledge of and ability to follow college policies and procedures.
• Knowledge of employment laws, regulations, and practices.
• Knowledge of accounting and budgeting principles, practices and methods.
• Knowledge of integrated administrative systems, preferably Banner.
• Knowledge of current technologies and word processing, database, presentation, and spreadsheet software, specifically Microsoft Office applications.
• Skill preparing detailed reports on a timely basis.
• Skill utilizing standard office equipment.
• Skill in presenting ideas and concepts orally and in writing.
• Skill in organization.
• Skill in leadership and management.
• Ability to maintain a high level of personal integrity and ability to manage sensitive issues while maintaining confidentiality.
• Ability to maintain accountability, reliability, and ability to perform duties and responsibilities in a discreet manner with a high level of accuracy.
• Ability to perform mathematical calculations.
• Ability to work under pressure with frequent interruptions.
• Ability to work independently, prioritize, follow multiple projects and tasks through to completion, with close attention to detail while contributing to team environment.
• Abi…