Administrative Assistant

Overview

Provides clerical and administrative support to an organization or program, including preparing correspondence and reports, maintaining records, tracking data, scheduling meetings, and logistics. Supports teams by collecting, reviewing, and analyzing data and producing reports, charts, budgets, and presentations using standard office software. Delivers focused administrative support to property management and procurement by tracking government owned property, maintaining procurement documentation, coordinating purchasing activities, and supporting regulatory compliance.

Requires strong organization, attention to detail, knowledge of government property and procurement workflows, and the ability to manage multiple priorities in a fast-paced environment.

• Provide day-to-day administrative support to the organization, including coordination of routine office activities and special assignments.
• Track, update, and maintain records for government owned or agency owned property in support of inventory control and cyclic inventories.
• Prepare, process, and monitor purchase requests, purchase orders, and related procurement documentation.
• Assist with basic market research, price comparisons, and collection of required procurement support documents.
• Maintain organized procurement logs, vendor contact lists, and contract files to support daily operations.
• Communicate with vendors regarding quotes, order status, delivery timelines, and invoice follow up as directed.
• Organize and maintain electronic and hard copy filing systems to support audits, records retention, and administrative compliance.
• Receive, distribute, and track correspondence, requisitions, and approvals, ensuring accurate recordkeeping and timely follow through.

• High school diploma or equivalent; associate degree preferred.
• 2+ years of administrative, procurement, logistics, or government office experience.
• Must have a strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and document management tools. Certification Preferred.
• Excellent organizational and time-management skills; ability to manage multiple priorities.
• Strong verbal and written communication skills.
• Work Environment &
  
  Physical Requirements:
• Standard office environment with periodic walking to storage or inventory locations up to 200(m) across uneven surfaces.
• Occasional lifting of items up to 20 lbs.
• Extended periods of computer and desk work.