Maintenance Planner

The Maintenance Planner is responsible for screening work orders, identifying scope and performing analysis of required level of planning. This position interacts with other Maintenance personnel and reports directly to the Maintenance Manager.

• Responsible for initial screening of incoming work orders, identification of scope, and analysis of required level of planning.
• Conducts field walkdowns to identify and document job requirements.
• Identifies specific safety hazards that will be encountered in the performance of the proposed work.
• Makes safety procedures, including lock‑out/tag‑out procedures available to employees; ensures that all aspects of the existing company safety policy are incorporated into the job plan.
• Estimates required hours for each work order task, total work order duration, and skills required to perform each task.
• Plans jobs with appropriate level of detail for the given skilled trades workforce.
• Determines and includes QA/QC requirements on jobs.
• Procures equipment and specialized tools required to perform work.
• Gathers necessary engineering or technical documents, specifications, and drawings.
• Provides budgetary estimates for work packages that fall within 10–15%.
• Writes clear and concise work packages & procedures.
• Plans parts for all projects to increase “wrench time” and maximize efficiency.
• Compiles information into a job package that is ready for skilled trades – clearly communicates with skilled trades regarding critical steps in the process.
• Prints and delivers work orders to the skilled trades in conjunction with the weekly work schedule.
• Upon completion of jobs, communicates with skilled trades regarding ideas and procedures that would make future jobs more efficient.
• Coordinates priority setting with the management team – places specific emphasis on obtaining the input of operations personnel in the setting of priorities.
• Keeps bills of materials current.
• Measures the maintenance backlog in its various forms and continually maintains no less than 2 weeks’ worth of ready backlog at all times.
• Responsible, along with scheduler, for equipment and repair parts data entry and management.
• Ensures that equipment in MC status has Purchase orders assigned and tracking status of delivery dates.
• Works with identified leaders to set priorities on which job needs to be planned first.
• Ensures estimator tools are used to plan jobs for accurate job length.
• Additional duties as assigned.

• High school diploma or GED required.
• 5+ years work experience as a maintenance planner or equivalent combination of education and work experience required.
• Strong mechanical aptitude.
• Demonstrated ability to organize and plan tasks.
• Computer skills required: JDE/SAP/Maximo experience, Spreadsheet and Microsoft (Excel, Word), Project Management Software (MS Project, etc.), Email (Outlook).

• Prior supervisory experience highly preferred.

• Reads and interprets vendor manuals and drawings.
• Communicates clearly and effectively with shop floor personnel, vendors, OEM suppliers, and management personnel.
• Performs some level of cost analysis and works within a structured budget.
• Writes detailed repair reports.
• Develops and delivers a clear and concise presentation when required.
• Learn and apply maintenance best practices.
• Self‑Directed and motivated – able to work towards specific goals and objectives with limited daily oversight.
• Demonstration of Calumet Values – Safety, Environment & Social Responsibility, Teamwork, Ownership, Passion for Customers, and Excellence.

Mid‑Senior level

Full‑time

Management and Manufacturing

Oil and Gas