Purchasing Specialist

Overview

The Procurement Specialist ensures items or services are purchased from specified suppliers and are delivered upon agreed terms and conditions seeking maximum value for the company including agreed time and cost.

• Interfaces with Product Line Planning Manager to plan and prioritize purchasing activities to support the Business Line(for EMS only).

• Act as the focal contact person for supply chain initiatives at the district/location.

• Ensure POs are created prior to commitment and GR is performed within 3 days of goods receipt or service delivery.

• Interface with the local AP personnel to ensure that the entire procurement to pay (P2P) process is implemented fully andseamlessly at the local level.

• Ensures that the correct buy to pay channel (matrix) is consistently applied regarding the use of PCards and POs.

• Transmits and prioritizes approved purchase orders, with appropriate supporting documents, to Supplier.

• Tracks acknowledgement of order by Supplier.

• Prepares and communicates shortage and backlog reports and provides visibility of other potential interruptions to internal customers.

• Provide local hands-on support in case of critical requests, spot purchases, and emergency purchases of goods and services for the site.

• Inquires and tracks with designated Supplier and confirmation of System Lead Time, Delivery Date and Cost.

• Reviews, updates and maintains Open Purchase Orders (delivery dates and status) until goods are received and supplier invoices are paid.

• Monitors and addresses Supplier nonconformance.

• Prepares return documentation to Supplier when returns are needed.

• Follows up System Action Messages (reschedules and cancellations) in a timely manner.

• Ensure Adherence to SLB approved Supplier agreements/contracts.

• Leads accounts payable and warehouse staff in resolving reception and invoice discrepancies.

• Support, where required, the invoice document flows.

• Prepare Purchase Orders within System as directed by the Procurement Manager or Procurement Leader.

• Identifies opportunities and implements actions to continually reduce wasted time, money and resources from assigned tasks.

• Complies with all SLB and local procedures applicable to the job function.

• Employees may be assigned other duties, in addition to, or in lieu of those described above, according to the needs of the location or Company.

• Work with all relevant parties in the consolidation, reduction and rationalization of the local supplier base.

• Accurate and timely preparation of Purchase Orders.

• Tracking and update of Open Purchase Orders from approval through to closure.

• Management of expedite/de-expedite/cancel action messages from Supply Planning to closure.

• Management of vendor invoices from submission to payment.

• Immediate reporting of non-conformance to supplier with follow up until resolved.

• Supplier on time delivery.

• Purchase Order accuracy (PO delivery dates and status updates).

• Unacknowledged Purchase Order line reporting.

• Past Due Purchase Order reporting.

• Blocked invoice resolution status.

• Either:

• Bachelor’s degree, preferably in Supply Chain Management and 2~3years of experience in Procurement or relevant equivalent.

Or

• 5
  -7 Years of comparable experience in a supply chain administration or business management role.

• SAP Experience is a plus.

• Fluent in English, with strong written and verbal communication skills

• Must be authorized to work in the United States without current or future visa sponsorship.