Executive Assistant​/Paralegal Executive Assistant​/Paralegal

At Rice & Kendig Injury Lawyers
, we are more than a personal injury law firm — we’re a team built on Justice, Truth, Service, Compassion, and Growth
. We pride ourselves on being results-driven advocates for our clients while fostering a team culture that supports professional development, collaboration, and mutual respect.

We are seeking an experienced, self-motivated
, and proactive Legal & Executive Assistant to join our growing team. This unique role offers a fast-paced and rewarding opportunity for someone with strong organizational skills and a passion for client service.

You’ll support one of our firm owners in managing personal injury cases
, while also assisting with calendar management, internal communication, legal document prep, and general office administration
.

• Assist attorneys with all phases of civil litigation, including discovery, motions, hearings, trials, and appeals.
• Support eDiscovery activities: review, organize, index, tag, and summarize case-related documents, files, and materials.
• Conduct database searches for documents and information; perform intensive document reviews in accordance with established protocols.
• Provide technical assistance with automated case management systems and maintain recordkeeping/tracking systems for cases and investigations.
• Prepare for and support depositions, witness interviews, and collaboration with experts.
• Set up and manage case files from intake through settlement.
• Assist with client onboarding, including initial meetings and ongoing communication.
• Request, organize, and summarize medical records, billing, and treatment updates.
• Draft and proofread legal documents, demands, petitions, and correspondence.
• File legal documents electronically, track deadlines, and ensure timely submissions.
• Maintain regular contact with clients to provide updates and ensure case progress.

• Manage attorney calendars, schedule meetings, and send reminders.
• Prepare agendas, reports, and internal communications.
• Handle correspondence, emails, and phone calls with professionalism.
• Assist with office event planning, employee appreciation, and team coordination.
• Maintain task lists, monitor follow-ups, and support general office operations with minimal supervision.

• MUST have 3+ years of experience in a personal injury law firm
• Proven ability to self-manage and take initiative
• Strong communication, follow-through, and time-management skills
• Proficiency in Microsoft Office (Word, Outlook, Excel) and basic tech tools
• Excellent spelling, grammar, and writing abilities
• Familiarity with legal terminology, procedures, and case management

• Company Health, Dental & Vision Insurance
• Simple IRA Retirement Plan
• 3 Days PTO + 10 Days Vacation
• Extra PTO through Firm-Wide Competitions
• Employee Appreciation Events (Axe-throwing, Bowling, etc.)
• Weekly Catered Breakfasts & Monthly Lunches

Culture:

We believe in people-first leadership and values-based work. You’ll be part of a tight-knit, mission-driven team where your voice matters and your growth is encouraged.