Administrative Assistant
Job in
Shreveport, Caddo Parish, Louisiana, 71150, USA
Listed on 2026-01-27
Listing for:
Vintage Realty Company
Full Time
position Listed on 2026-01-27
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Data Entry
Job Description & How to Apply Below
- Support the administrative needs of the corporate Multifamily leadership team and to ensure that accurate letters, documents, and other various materials are produced within established time frames and with high-quality standards.
- Use various software packages and visual aids to produce accurate documents, presentation materials, charts, and graphics (type, proof, organize, design, create fonts, layout, etc.) within established deadlines. Confidential materials must be handled discretely.
- Assist Vintage Realty Company Multifamily Property Management staff with department reports, projects, and presentations at various times throughout the year. Organize, research, and gather required data as necessary.
- Provide assistance in preparing materials, compiling statistical information, performing reconciliations, and other special projects as required.
- Provide administrative support for activities related to Multifamily Department at Vintage Realty Company to ensure that high-quality work is produced within established deadline.
- Handle correspondence, telephone contacts, and incoming mail, including confidential materials, in a professional and expedient manner.
- Provide support in reviewing and tracking the Grace Hill employee training program. Inform the regional manager and PM of the results on a monthly basis by using the Excel tracking format provided by Grace Hill.
- Assist with ongoing review and update of various Internet listing sites and the community website to ensure accuracy of information, floor plans, photos, etc.
- Assist the administrative team with the Balanced Scorecard Program. Track results in each category via the Excel spreadsheet on a monthly basis. Inform the Director and regional manager of the results by distributing the tracking spreadsheet to the Directors.
- Provide general support for the Multifamily Department to ensure that all department functions are always supported.
- Contribute to the Multifamily Team by supporting the department as needed.
- Display flexibility in performing other duties as assigned.
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