Executive Administrative Assistant

The Housing Authority of the City of Shreveport (HACS) provides quality affordable housing to low-income families and individuals through the effective and efficient administration of housing assistance programs.

We are seeking a highly organized and efficient Executive Administrative Assistant with HR duties to join our team at a housing authority. The Executive Administrative Assistant will perform a wide range of administrative and HR duties to support the executive team and ensure the smooth operation of the organization. The ideal candidate should have a degree in a business‑related field and at least one year of experience in administrative work.

Responsibilities:

• Perform general administrative tasks such as answering phones, scheduling appointments, preparing correspondence, managing files, and distributing information to staff members.
• Manage incoming and outgoing mail and emails, including drafting and sending professional emails on behalf of the executive team.
• Assist in the recruitment and onboarding process, including posting job openings, reviewing resumes, conducting initial interviews, and completing new hire paperwork.
• Manage employee records, maintain personnel files, and ensure compliance with federal and state employment laws.
• Assist in the development and implementation of HR policies and procedures.
• Coordinate employee training and development programs.
• Assist in the administration of employee benefits programs, including health insurance, retirement plans, and paid time off.
• Assist with payroll processing and ensure accurate record‑keeping of employee hours and time off.
• Prepare reports and presentations for executive meetings and assist with other special projects as needed.

Requirements:

• Bachelor's degree in a business‑related field.
• At least one year of experience in administrative work.
• Strong organizational and time‑management skills.
• Excellent communication and interpersonal skills.
• Strong attention to detail and accuracy.
• Ability to work independently and in a team environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Knowledge of HR policies and procedures preferred.
• Ability to maintain confidentiality and handle sensitive information with discretion.

If you meet the above requirements and are passionate about making a positive impact in the community, we encourage you to apply for this exciting opportunity.

Skills

• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and copy machines
• Proficiency in MS Office and MS Excel
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi‑task
• Bachelors Degree Required; additional qualification as an Administrative assistant or Secretary will be a plus
• $51,000 Annually with qualified experience.
• Health, dental, vision and life insurance
• 401(k) Plan, contributions – employees 6%, employer 8%
• Paid annual and sick leave
• Paid holidays

• Minimum of 1 year of administrative assistant experience
• Bachelor Degree in a business related field from an accredited university

All your information will be kept confidential according to EEO guidelines.